Mississippi Administrative Code
Title 25 - Military and Veterans - Veterans' Home Purchase Board
Part 103 - Administrative Rules
Chapter 2 - Request for Public Information
Rule 25-103-2.4 - Procedures for Handling Public Record Requests

A. A request for information under the Mississippi Public Records Act shall be submitted in writing to the Mississippi Veterans Affairs Board, P.O. Box 5947, Pearl, MS 39208, or directly to the Administrator of each of the four Mississippi Veterans Nursing Homes.

B. All requests for information should be marked "Request for Public Documents," and shall identify the records, give the name, address, and telephone number of the requesting party, and must be signed by the requesting party. This requirement may be waived on a case by case basis by the Executive Director or his designee to facilitate the orderly and timely release of the information.

C. The Board of VNH shall respond to the request in writing within 14 working days from the date of request. Denials shall contain the specific reasons for the denial. Copies of all denials shall be maintained on file by the Board or VNH for not less than three years from the date the denial is made. The person making the request may appeal any denial directly to the Executive Director.

D. If the records will be disclosed, the Board or VNH will give an estimate of the total cost, if any, for the compliance with the request. If the estimate is agreeable to the requestor, the Board or VNH will produce the records requested no later than 14 working days from the date the request was received. Payments must be made by case, money order, or cashier's check prior to the requestor receiving the materials.

E. Records furnished to the Office by third parties, which are not public bodies as defined in the Public Records Act, will not be released until notice to the third parties has been given. The records shall be released in 14 days unless the third party obtains a court order protecting the records as confidential.