Mississippi Administrative Code
Title 25 - Military and Veterans - Veterans' Home Purchase Board
Part 102 - Organization
Chapter 3 - Operation of Organization
Rule 25-102-3.8 - Fixed Asset Accounting Procedures
Universal Citation: MS Code of Rules 25-102-3.8
Current through September 24, 2024
A. Properly Secured Equipment. All audio and visual equipment is to be stored in a secured area when not in use.
B. Equipment Additions
(1) Packing Slips. When new
equipment is purchased for the homes, the division director or his/her designee
will need to forward the packing slip to the administrative office. The packing
slip must indicate that the item has been received in good condition. The
packing slip should then be dated and initialed by the person that took
delivery of the equipment item.
(2)
Equipment Addition Form. The branch director or his/her designee will need to
record dates received, the manufacturer, description of property, and serial
number on the equipment addition form. This form is to e submitted once a month
to the property officer. The form must be received by the 5th of the month
following receipt of the goods.
C. Equipment Repair and Disposal
(1) Equipment Repair. When equipment needs to
be repaired, call the property officer. You will be asked for the equipment's
inventory number, serial number and description of the problem. The property
officer will check to see if the equipment is under warranty or a maintenance
agreement and inform you of what steps to take to have the equipment
repaired.
(2) Equipment Disposal.
Equipment will only be disposed after it has been determined that it cannot be
repaired or the cost of repair is too great. Once an item has been deemed to be
unrepairable, the division director or his/her designee will record the date
that the item was deemed un-repairable, a description of the property, the
item's equipment inventory number and the serial number on the request for
disposal form. This form should then be forwarded to the property officer.
After the form has been completed, the piece of equipment should then be placed
in a secure area. Equipment items to be disposed of are not to be taken out of
the secure area until the property officer has contacted the division director
with instructions of how and when to dispose of the property.
D. Missing Equipment. When an equipment item is missing, the division director must call the police or sheriff's office and report the missing item. The division director will then send a memo to the property officer stating the date the item was found to be missing, description of the item, and giving the police report number.
Miss. Code Ann. § 35-1-25 and § 35-1-27 (Rev. 2007).
Disclaimer: These regulations may not be the most recent version. Mississippi may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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