Mississippi Administrative Code
Title 24 - Mental Health
Part 2 - Operational Standards for Mental Health, Intellectual/Developmental Disabilities, and Substance Use Community Service Providers
Chapter 11 - Human Resources
Rule 24-2-11.1 - Personnel Policies and Procedures

Universal Citation: MS Code of Rules 24-2-11.1

Current through September 24, 2024

A. The agency provider must have written personnel policies and procedures that at a minimum:

1. Assure that the hiring, assignment, and promotion of employees shall be based on their qualifications and abilities without regard to sex, race, color, religion, age, irrelevant disability, marital status, or ethnic or national origin;

2. Prohibit pre-employment inquiries about the nature of an applicant's disability which does not affect their ability to perform the job; and,

3. Prohibit an employee's salary and work time from being allocated among multiple DMH grants, and potentially among multiple grant recipients, unless approved by DMH in writing. Requests for approval must not exceed one (1) full-time equivalent position.

B. The written personnel policies must describe personnel procedures addressing the following areas:

1. Wage and salary administration;

2. Employee benefits;

3. Working hours;

4. Vacation and sick leave (includes maternity leave);

5. Annual job performance evaluations. Job performance evaluations must be in writing, and there must be documented evidence that evaluations are reviewed with the employee;

6. Suspension or dismissal of an employee, including the employee appeal process;

7. Private practice by agency provider employees;

8. The utilization (if applicable and certified to do so) of people who have received services and family members to provide Peer Support Services; and,

9. Ongoing monitoring of incidents that may affect an employee's reported background check status or child registry check status and require the agency provider to run additional checks.

C. Designate employees, with documentation in their respective job description(s), to implement and/or coordinate personnel policies and procedures and to:

1. Maintain personnel records;

2. Disseminate employment information to agency provider personnel; and,

3. Supervise the processing of employment forms.

D. If an agency provider uses volunteers, there must be policies and procedures describing, at a minimum, the following:

1. The scope and objectives of the volunteer service (role and activities of volunteers);

2. Supervision of volunteers by employee members in areas to which volunteers are assigned;

3. Assurance that volunteers that have not completed background checks and fingerprinting requirements and have not attended orientation will never be alone with people receiving services unsupervised by agency provider personnel; and,

4. Assurance that volunteers will never be utilized to replace an employee.

Section 41-4-7 of the Mississippi Code, 1972, as Amended

Disclaimer: These regulations may not be the most recent version. Mississippi may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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