Mississippi Administrative Code
Title 18 - HUMAN SERVICES
Part 20 - DIVISION OF COMMUNITY SERVICES
Chapter 1 - Bipartisan Infrastructure Law (BIL) Weatherization Assistance Program
Rule 18-20-1-1 - Weatherization Assistance Program (WAP) State Plan
Section 18-20-1-1-V - MASTER FILE
Section 18-20-1-1-V.6 - Weatherization Analysis of Effectiveness (per 10 CFR 440.14 (c)(6)(i))
Current through September 24, 2024
MS DOE WX BIL WAP has established the policy of evaluating subgrantees program effectiveness. A quality rating (Good, Fair, and Poor),shall be established by consideration of factors including, but not limited to:
Program Administration
1. Program files and accuracy and timely completion/submission of reports.
2. Work quality and oversight.
3. Monitoring reports.
4. Proper invoicing techniques.
5. The practice of using DOE funds to return to previously completed homes to make adjustments or include additional measures not done on the initial visit and after unit was reported to DOE as completed.
6. Proper designation of allowable administrative expenses between administration and program support categories.
Performance Analysis
1. Proper documentation of determining eligibility.
2. Number of Elderly, Disabled, Children, High Energy User, and Households with High Energy Burden served.
3. Expenditures verses number of dwellings weatherized. Production quotas and expenditures.
4. Carbon Monoxide, Blower Door, Refrigerator testing.
5. Client education.
6. Health and Safety Practices.
7. Referrals from LIHEAP/CSBG.
8. Securing of additional funding from other agencies and programs.
9. Proper use of Priority Measures/Weatherization measures selected.
10. Pre-Inspection.
11. Final inspection/Re-inspections and follow-up.
12. Lead safe weatherization work practices and mold and moisture checklist.
13. Personnel training.
14. Required signatures.
15. Program files, accuracy, and timely completion/submission of reports.
16. Work quality and oversight.
17. Monitoring reports.
MS DOE WX BIL WAP measures productivity via weekly and monthly subgrantees reporting. The Subgrantees are required to submit the following:
Weekly Reports:
* The number of homes completed
* Type of fuel
* Demographic information
Monthly Reports:
* Final report on homes completed (Along with required documentation. See V.4)
* Final report on types of fuel
* Final demographics report
* Final Monthly Expenditures, and
* Energy savings report.
The above reports will be compared monthly to ensure cost effectiveness, accountability, quality of service and adequate training is provided.
If the findings are determined based on a flagrant and/or frequent noncompliance, this is considered to be a serious impact on the agency's ability to continue to operate the program effectively. Steps will be taken to suspend or terminate funding.
Once an agency is placed on special conditions either a conditions plan of action will be put in place or as stated above funding will be suspended or terminated. The decision for removal of special conditions will be based on the following:
* The nature of the findings yielding the special conditions (are the same findings recurring?)
* The agency's responsiveness to the special conditions (were the findings resolved promptly? Completely? With attention to the cause of the finding?)
* The Program Manager's assessment of the agency's potential for improving overall performance to an acceptable level.
