Mississippi Administrative Code
Title 18 - HUMAN SERVICES
Part 20 - DIVISION OF COMMUNITY SERVICES
Chapter 1 - Bipartisan Infrastructure Law (BIL) Weatherization Assistance Program
Rule 18-20-1-1 - Weatherization Assistance Program (WAP) State Plan
Section 18-20-1-1-V - MASTER FILE
Section 18-20-1-1-V.5 - Type of Weatherization Work to be done
Section 18-20-1-1-V.5.3 - Final Inspection
Current through September 24, 2024
Listed below are the procedures utilized to ensure that no dwelling unit is reported to DOE as completed until all weatherization measures have been installed, and the Subgrantee, or its authorized representative, has performed a final inspection(s) including any mechanical work performed and certified that the work has been completed in accordance with the NEAT/MHEA Audits,Standard Work Specifications (SWS) and audit procedures required by 10 CFR 440.21.
All home inspections, pre and post, must be accompanied with before and after pictures.
* When reporting homes as completed, subgrantees must submit for review, the following documentation:
1. Pre-Inspection Audit
2. NEAT/MHEA Work Order (s) (HVAV, Contractors and Change orders)
3. Pre-Audit photo's
4. NEAT/MHEA Audit
5. Audit Input Report
6. Invoices/Receipts
7. Contractors Agreements
8. Post-Inspection Audit
9. Post-Audit Photo's
* Pictures must be made available for all Pre and Post Readings (pictures must show reading on the equipment).
* Agencies are required to conduct a mandatory pre and post-test on dwelling.
* The same Coordinator who conducts the pre-test cannot conduct the post test.
* All Post Inspections (WPN 22-4) must be completed by a Certified Quality Control Inspector. If one is not on staff, subgrantees must contract the pos inspections out to a certified QCI or partner with a local CAP Agency that have t certified staff to preform inspections.
* The Pre and Post-test must include all diagnostic testing where applicable.
* When the Post Inspector (QCI Final Inspector) finds work that need to be re-addressed the contractor must be contacted and provided corrective action documentation on areas that must be re-addressed. In cases where there is a third party, Local CAP, or State QCI, reports must be submitted to the agency for execution of corrective actions. Upon completion of work, the Post Inspector (QCI) must follow-up to ensure work was performed to in accordance to the SWS's before payment is rendered. QCI must perform diagnostic testing to ensure the health and safety of the project.
* MS DOE WX BIL WAP requires that QCI final inspection must ensure that all materials were utilized in accordance with the approved work scope. If all materials were not installed, subgrantees must complete a Materials Transfer Form, which identifies the unused materials and return items to the agency for proper adjustments. This form must be signed by the Executive Director and maintained in the client file. Materials returned to the vendor must be documented on a Change Order Form for proper processing and filed in the client's file. Additional materials needed to complete a measure requires a new work scope and material list must be created and maintained in client file. A final post inspection must take place after completion of all work.
* If it is determined that materials are missing or not used on the job, agency must conduct an investigation and provide a report to DCS. The individuals involved will be immediately terminated from participation in the Weatherization Program.
All Quality Control Inspections must be in accordance to SWS and Field Guide. Failure to comply may result in the following:
1. DCS will provide subgrantees with written notice concerning the QCI area of concerns.
2. DCS will require that the Subgrantee provide a written plan of action, which must follow the suggested training plan.
3. DCS will follow-up with additional monitoring of the QCI assigned jobs.
4. Failure to comply may result in termination of the QCI or suspension of the program for non-compliance.
