Mississippi Administrative Code
Title 18 - HUMAN SERVICES
Part 20 - DIVISION OF COMMUNITY SERVICES
Chapter 1 - Bipartisan Infrastructure Law (BIL) Weatherization Assistance Program
Rule 18-20-1-1 - Weatherization Assistance Program (WAP) State Plan
Section 18-20-1-1-III - BIL BUDGET
Section 18-20-1-1-III.3 - Budget Justification
Current through September 24, 2024
DOE F 4600.4
U.S. Department of Energy
Federal Assistance Budget Information
OMB Burden Disclosure Statement
OMB Control No.
1910-0400
(04-94)
Replaces EIA-459C
All Other Editions Are Obsolete
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1. Program/Project Identification No. EE0009996 |
2. Program/Project Title BIL Weatherization Assistance for Low-Income Persons 2022 |
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3. Name and Address State of Mississippi Division of Community Services Post Office Box 352 750 North State Street Jackson, Mississippi 39202 |
4. Program/Project Start Date: July 1, 2022 |
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5. Completion Date: June 30, 2027 |
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SECTION A - BUDGET SUMMARY |
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Grant Program Function Or Activity (a) |
Federal Catalog No. (b) |
Estimated Unobligated Funds |
New or Revised Budget |
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Federal (c) |
Non-Federal (d) |
Federal (e) |
Non-Federal (f) |
Total (g) |
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2022 BIL WAP |
81.042 |
$2,034,117 |
$2,034,117 |
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6. TOTALS |
$2,034,117 |
$2,034,117 |
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SECTION B - BUDGET CATEGORIES |
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OBJECT CLASS CATEGORIES |
GRANT PROGRAM, FUNCTION OR ACTIVITY |
TOTAL |
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(1) Leveraging |
(2) Financial Audit |
(3) |
(4) |
(5) |
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a. Personnel |
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b. Fringe Benefits |
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c. Travel |
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d. Equipment |
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e. Supplies |
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f. Contractual |
$213,400 |
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g. Construction |
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h. Others |
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i. Total Direct Charges |
$213,400 |
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j. Indirect Charges |
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k. Totals |
$213,400 |
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7. Program Income |
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Public reporting burden for this collection of information is estimated to average 1.87 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Office of Information Resources Management Policy, Plans and Oversight, Records Management Division, HR-422 - GTN, Paperwork Reduction Project (1910-0400), U.S. Department of Energy, 1000 Independence Avenue, S.W., Washington, DC 20585; and to the Office of Management and Budget (OMB), Paperwork Reduction Project (1910-0400), Washington, DC 20503.
BUDGET EXPLANATION PAGE 2022 DOE BIL WEATHERIZATION ASSISTANCE PROGRAM - $28,078,986.00
GRANTEE ADMINISTRATION - $1,403,949.00
A. PERSONNEL - $736,782.90 = ($736,783.00)
The title, duties, annual salary range, amount of compensation to be paid and the approximate percentage of time that each staff person will devote to the DOE Weatherization Program are listed below:
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Duties: |
-Approving contracts with all subgrantees -Approving all correspondence to subgrantees and the Federal funding source. -Ensuring that the state application is submitted to the Federal grant/or agency timely and in compliance with the applicable Federal regulations. *The portion of staff salaries not paid by DOE are covered by other funds (CSBG, LIHEAP). *Staff is expected to receive annual raises throughout the program period of this grant award |
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Duties: |
-Assisting in preparing the state application -Coordinate activities between the state and DOE -Soliciting, reviewing and negotiating contracts with subgrantees -Providing technical assistance training to subgrantees. -Ensure that subgrantees comply with program regulations *The portion of staff salaries not paid by DOE are covered by other funds (CSBG, LIHEAP). *Staff is expected to receive annual raises throughout the program period of this grant award. |
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Duties: |
Duties:-Soliciting, reviewing, and negotiating contracts with subgrantees. -Processing subgrantees' close-out packages. -Ensuring that subgrants and subgrantees comply with program regulations. -Reviewing statistical data. -Responding to correspondence as required. *The portion of staff salaries not paid by DOE are covered by other funds (CSBG, LIHEAP). *Staff is expected to receive annual raises throughout the program period of this grant award. |
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Duties: |
Duties:-Soliciting, reviewing, and negotiating contracts with subgrantees. -Processing subgrantees' close-out packages. -Ensuring that subgrants and subgrantees comply with program regulations. -Reviewing statistical data. -Responding to correspondence as required. *The portion of staff salaries not paid by DOE are covered by other funds (CSBG, LIHEAP). *Staff is expected to receive annual raises throughout the program period of this grant award. |
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Duties: |
-Assisting in preparing the state application and NOFAs -Coordinate activities between the state and DOE -Providing technical assistance training to subgrantees. -Soliciting, reviewing, and negotiating contracts with subgrantees. -Ensuring that subgrants and subgrantees comply with program regulations. -Reviewing statistical data. -Responding to correspondence as required. *The portion of staff salaries not paid by DOE are covered by other funds (CSBG, LIHEAP). *Staff is expected to receive annual raises throughout the program period of this grant award |
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Duties: |
-Assisting in preparing the state application and NOFAs -Coordinate activities between the state and DOE -Providing technical assistance training to subgrantees. -Soliciting, reviewing, and negotiating contracts with subgrantees. -Ensuring that subgrants and subgrantees comply with program regulations. -Reviewing statistical data. -Responding to correspondence as required. *The portion of staff salaries not paid by DOE are covered by other funds (CSBG, LIHEAP). *Staff is expected to receive annual raises throughout the program period of this grant award |
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Duties: |
-Soliciting, reviewing, and negotiating contracts with subgrantees. -Processing subgrantees' close-out packages. -Ensuring that subgrants and subgrantees comply with program regulations. -Reviewing statistical data. -Responding to correspondence as required. *The portion of staff salaries not paid by DOE are covered by other funds (CSBG, LIHEAP). *Staff is expected to receive annual raises throughout the program period of this grant award. |
B. FRINGE BENEFITS - $184,564.00
Fringe benefits charged to the grant will be the employer's share of Social Security, unemployment insurance, workers' compensation, retirement, and health insurance. Fringe benefits will total approximately 25.05 percent of staff salaries.
$736,782.90 X 25.05% = $184,564.12 = ($184,564.00)
C. TRAVEL - $396,477.00
To carry out the objectives of the Weatherization program, local travel and out-of-state travel will be required. All travel incurred will be consistent with the State's reimbursement policy and the estimated expenses are based on past trips of a similar nature and airline ticket rates.
It is estimated that two or more administrative related trips will be made to each subgrantee by the weatherization and fiscal staff. These trips are in privately owned automobiles from Jackson, Mississippi to subgrantees reimbursed at .585 cents per mile X 254,596.58 miles = $148,939.00. Lodging, meals, and incidental expenses = $80,198.00.
It is anticipated that the Department of Energy (DOE) will conduct a meeting during this program period 2022 - 2027. A round trip from Jackson, Mississippi to destination chosen by DOE, including airfare, overnight lodging, meals, local transportation, and incidental expenses, is estimated at $2,789.00 per person attending the meeting.
$2,789 X 10 meetings X 6 persons = $167,340.00
The estimated expenses per trip are itemized as follows:
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Registration - $500 |
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Airfare - $675 |
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Local/Taxi - $ 40 |
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Subsistence, Lodging & Incidental |
- $1,574 |
D. EQUIPMENT - $-0-
DCS is not requesting funding for equipment at this time to be used toward the purchase of equipment for the Weatherization administrative staff. Estimates are based on prior expenditures:
E. SUPPLIES AND MATERIALS - $34,917.00
General office supplies and materials to carry out the program based on historical cost for items of paper, pens, calculator tape and ribbons, and other necessary items for day-to-day operational needs (to include a Desktop Computer and Laptop having an initial cost of less than $5,000 per DOE guidance). It is estimated that $34,917.00 will be needed.
F. CONTRACTUAL SERVICES - $24,726,750.00
General operating expenses to carry out the program will be required. These expenses will include telephone, postage, office rent, and equipment rent and repair, and are estimated as follows:
Telephone @ $10,435
Postage @ $3,000
Office Rent @ $9,437.56/month X 60 mos. = $566,253.60 X 2% = $11,325.07
($11,325.00)
These subgrantee funds will be subcontracted to six (6) Community Action Agencies and/or Human Resource Agencies (reference State Application and State Plan Data Sheet).
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Subgrantee Administration |
$ 2,807,899 |
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Program Operations |
$ 15,593,028 |
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Health and Safety |
$ 2,751,711 |
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Financial Audits |
$ 213,400 |
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Liability Insurance |
$ 374,382 |
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Subgrantee T&TA Awards |
$ 2,961,570 |
It is estimated that at least two T&TA trips will be made by subgrantee staff to designated training sites. Subgrantees will be reimbursed at .585 cents per mile.
Estimated 64,170.94 miles x .585 cents = $37,540.00 Lodging, meals, incidentals estimated at $28,500.00
It is anticipated that a meeting/training for subgrantees scheduled by the Department of Energy during Program Year 2022-2023 to update state on changes and on-going issues. Estimated travel expenses for DOE training or conferences are as follows:
$2,415.00 x 2 meetings x 18 persons = $86,940.00
The estimated expenses are itemized as follows:
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Registration -$500 |
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Airfare -$575 |
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Local/Taxi -$ 40 |
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Subsistence, Lodging & Incidental |
-$1,300 |
DCS is requesting to use some of the T&TA funds in the amount of $39,900.00 for Subgrantees to purchase new weatherization equipment to replace old equipment that is not working or not working properly.
NOTE: Only 10 percent will be set aside for Subgrantee administration based on limited funding available.
G. INDIRECT COST - Replaced with a cost allocation plan (previously submitted).
MDHS has a cost allocation plan approved through DHHS; whereas, each division within the department is charged for administrative services. DOE's administrative costs are allocated through the cost allocation process at rate of 1.92%. The estimated amount for Program Period 2022 - 2027 is $26,448.02 = ($26,448.00)
