Mississippi Administrative Code
Title 18 - HUMAN SERVICES
Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual
Chapter 8 - Procedures After Approval of a Certificate
Rule 18-17-8.4 - Payment Process

Universal Citation: MS Code of Rules 18-17-8.4

Current through September 24, 2024

CCPP providers will submit ledgers each month to request payment for services provided. CCPP pays providers based on child enrollment with the center. CCPP providers must submit a ledger in the Child Care Payment System (CCPS). All child care providers are required to maintain a record of accurate attendance and absences on sign-in/out sheets and on daily class rolls for each child. Providers shall retain sign-in/out sheets for a period of three (3) years.

A. The sign-in/out sheets must show the following:

1) Child's first and last name (as listed on the child care certificate),

2) Full name of the parent/guardian or parent's authorized representative,

3) Time the child is signed in with the signature of the person signing the child in each day, and

4) Time the child is signed out with the signature of the person signing the child out each day.

B. It is mandatory for sign-in/out sheets to be maintained and made available upon request. Refusal to provide sign-in/out sheets upon request to any MDHS or Mississippi State Department of Health (MSDH) staff may result in further administrative investigation and/or sanctions.

C. If sign-in/out sheets are lost or damaged by an unforeseen occurrence such as fire, flood or natural disaster, the child care provider must report the occurrence, and submit evidence to MDHS within ten (10) days of the occurrence. Evidence of the occurrence must include the date and time of the occurrence. The evidence can be submitted by mail, fax, email or in person to MDHS.

D. In the event of program closure, three (3) years of sign-in/out sheets must be provided to the Lead Agency upon last day of operation.

45 CFR 98. 45; Miss. Code Ann. § 43-1-2(4); Miss. Code Ann. § 43-1-4 Revised: May 2023

Disclaimer: These regulations may not be the most recent version. Mississippi may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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