Mississippi Administrative Code
Title 16 - History, Humanities and Arts
Part 5 - Museum Division
Chapter 8 - Collections Policy of the Mississippi Governor's Mansion
Rule 16-5-8.4 - Incoming Loans

A. Policy for Incoming Loans:

The Mansion does not accept incoming loans from institutions or individuals due to the extensive facility use that occurs in the historic section. The Mansion may borrow objects from other divisions of the Mississippi Department of Archives and History for temporary exhibit and/or research.

These objects are to be provided with the same professional level of care afforded objects owned by the Mansion. Complete records on all incoming loans are maintained by the Mansion curator.

B. Objects in Temporary Custody as Distinguished from Loans:

The Mansion distinguishes between objects loaned to the Mansion for exhibition and/or research and objects deposited in the temporary custody of the Mansion for purposes such as identification, examination (including copying and/or photography), or proposed acquisition. If such temporary custody of an object is needed, then a Temporary Custody Receipt for a maximum period of ninety days should be signed and dated by the object's owner and either the Mansion curator or the Museum Division director. The Temporary Custody Receipt will list the purpose of the deposit, the specified time of the deposit, the method of return, and the terms of the custody including the provision that insurance of the object is the responsibility of the depositor unless otherwise specified.

The Mansion curator will be responsible for returning the object to the owner according to the terms of the agreement of the custody and for documenting the return. The Mansion curator will monitor all temporary custody objects, document the safe return of such objects to owners (unless the object(s) was a proposed acquisition subsequently accepted and accessioned into the collection), and maintain complete, up-to-date records on temporary custody objects. If the depositor fails to collect the object or if delivery cannot be effected after the removal date, the Mansion will mail the depositor at the depositor's address of record a notice to remove. The Mansion assumes no responsibility to search for a depositor or listed owner not located at the address of record. If the object(s) is to be returned by mail or other carrier, the depositor will be sent an outgoing receipt by restricted certified mail which must be returned to the Mansion before the object(s) is shipped. If the depositor fails to sign and return said receipt within thirty days of the date the receipt was sent, the Mansion will not ship the object(s) to the depositor but has the right to place the object(s) in storage. If after five years from the removal date the depositor, depositor's successor, or person(s) authorized to represent the depositor have not contacted the Mansion in writing, the Mansion may begin to claim title to the object(s) under the provisions of Mississippi's Museum Unclaimed Property Act. Once the Mansion has fulfilled the provisions of Mississippi's Museum Unclaimed Property Act, the title to the object(s) passes to the Mansion.