Mississippi Administrative Code
Title 16 - History, Humanities and Arts
Part 5 - Museum Division
Chapter 2 - Old Capitol Museum Event Rental Policy
Rule 16-5-2.1 - Event Rental

A. Application:

An organization must complete an application (and may be asked to supply bylaws and/or constitution) to rent space in the Old Capitol Museum. The Event Rental Committee- consisting of the museum director, Museum Division events manager, and MDAH sites administrator-must review and approve all requests. Applications should be submitted electronically using the webform on the MDAH website a minimum of sixty (60) calendar days prior to the event. Requests for a shorter timeframe may be denied.

B. Contract /Security Deposit:

Event reservations are confirmed once the signed contract and the security deposit have been received by the Museum Division events manager. The security deposit will be refunded after the event and the rented area is returned to its original state. Contracts are valid for fifteen (15) days after issue date.

C. Rental Fees:

The fee schedule listed on the application has been approved by the MDAH Board of Trustees. Sales tax does apply to all fees. If an organization is exempt from paying sales tax, a copy of the Letter Ruling from the Mississippi Department of Revenue must be submitted with payment (Miss. Code §§ 27-65-111). Other state agencies or organizations that are prohibited by state law from paying fees to MDAH are limited to using the facility only during regular weekday operating hours.

Rental fees are invoiced at the time the contract is issued and are due in full thirty (30) calendar days prior to the event. A purchase order is acceptable. The event reservation will be cancelled if payment is not received by the due date. The User will be notified of the cancellation and the security deposit will not be refunded.

If the security deposit is paid by credit card, the same card must be used for the rental fee. If the security deposit is paid by check, a credit card may be used for the rental fee. A purchase order is an acceptable form of payment.

D. Cancellation:

If the User sends written notice of cancellation and it is received by the Old Capitol Museum more than thirty (30) calendar days prior to the scheduled event, the User will receive a refund of 75% of the total. Cancellations fewer than 30 working days prior to the event will result in the forfeit of all fees paid.

The Old Capitol Museum reserves the right to cancel an event if the facility is rendered unsuitable due to unforeseen circumstances, and the User will receive a full refund.

E. Public Access: