Mississippi Administrative Code
Title 16 - History, Humanities and Arts
Part 5 - Museum Division
Chapter 18 - Capitol Complex Event Rental Policies
Rule 16-5-18.1 - Event Rental
Current through September 24, 2024
The Mississippi Department of Archives & History has facilities available for event rentals within the Capitol Complex. Available spaces are,
The Two Mississippi Museums (Two MM), comprising the Museum of Mississippi History (MMH) and the Mississippi Civil Rights Museum (MCRM)
* Trustmark Community Room
* Craig H. Neilsen Auditorium
* Brunini Conference Room
* Baptist Health Systems Mezzanine
* Entergy Plaza
* BankPlus Front Poirch
* Spiro Pete Cora Classroom (if not in use by Two MM staff)
The Old Capitol Museum (OCM)
* The House of Representatives
* Chancery Court (receptions only)
* William Nichols (meeting) Room
* War Veterans Memorial Building Greenspace
The William F. Winter Archives and History Building (Winter Building)
* Orientation Room
* lobby with the front porch
* 3rd floor rooftop porch North
* 3rd floor rooftop porch West
All rentals must be through an organization/business. Rentals will not be available to individuals acting on their own. Rentals in public areas, during regular operating hours must be open to the general public.
A. Application:
An organization or business must complete an application (and may be asked to
supply bylaws and/or articles of incorporation) to rent space at MDAH site.
The MDAH Event Rental Committee "consisting of the Museum Division director or his/her designee, the Sites administrator, and the Museum Division events manager " must review and approve all requests. Applications must be submitted electronically using the webform on the MDAH website a minimum of sixty (60) calendar days prior to the event. Requests for a shorter timeframe may be denied.
B. Contract /Security Deposit:
Event reservations are confirmed once the signed contract and the security deposit have been received by MDAH. Dates and spaces may be held tentatively for up to 15 days without a reservation confirmation. The security deposit will be refunded after the event provided the rented area is returned to its original state in the timeframe stated in the signed contract. Contracts are valid for fifteen (15) days after issue date.
C. Rental Fees:
The fee schedule has been approved by the MDAH Board of Trustees. Sales tax applies to all fees. If an organization is exempt from paying sales tax, a copy of the Letter Ruling from the Mississippi Department of Revenue must be submitted with payment (Miss. Code §§ 27-65-111). Other state agencies or organizations that are prohibited by state law from paying fees to MDAH are limited to using the facility only during regular weekday operating hours and other restrictions may apply.
Rental fees are invoiced at the time the contract is issued and are due in full thirty (30) calendar days prior to the event. The event reservation will be cancelled if payment is not received by the due date. The User will be notified of the cancellation and the security deposit will not be refunded.
If the security deposit is paid by credit card, the same card must be used for the rental fee. If the security deposit is paid by check, a credit card may be used for the rental fee. Additional fees determined by NIC, the State of Mississippis credit card processor, will be applied at the time of check out on all credit card payments. A purchase order is an acceptable form of payment.
D. Cancellation:
If the User sends written notice of cancellation and it is received by MDAH more than thirty (30) calendar days prior to the scheduled event, the User will receive a refund of 75% of the total. Cancellations fewer than 30 working days prior to the event will result in the forfeit of all fees paid.
MDAH reserves the right to cancel an event if the facility is rendered unsuitable due to unforeseen circumstances, and the user will receive a full refund.
E. Hours of Operation/Public Access:
Miss. Code §§ 25-59-1, 39-5-1 (1972, as amended).
