Current through September 24, 2024
(a) Each licensee,
in such manner as the Executive Director may approve or require, shall keep
accurate, complete, legible, and permanent records of all transactions
pertaining to gaming. Each licensee that keeps permanent records in a
computerized or microfiche fashion shall provide the State Gaming Commission,
upon its request, with a detailed index to the microfiche or computer record
that is indexed by casino department and date. Documents may be scanned or
directly stored to unalterable media with the following conditions:
1. The storage media system must contain the
exact duplicate of the original document, and any multiple part documents are
readily identifiable. In addition, the system must be capable of viewing side
by side the original document to any multiple part documents for
comparison.
2. Upon request by
agents, hardware (terminal, printer, etc.), and software must be provided in
order to perform audit procedures.
3. Controls must exist to ensure the accurate
reproduction of records, up to and including the printing of stored documents
used for audit purposes.
4. At
least semi-annually, internal audit personnel must review a sample of the
documents on the storage media system to ensure the clarity and completeness of
the stored documents, and maintain their findings for at least three
years.
5. Each licensee must meet
the required standards in a field trial of the storage media system before they
rely totally on the system for required record retention.
6. Unless the storage media system is used to
perform audit functions, no gaming document, report, slip, form, etc., may be
electronically imaged until all required document review and audit procedures
have been completed.
7. Once the
original gaming records are audited and subsequently electronically imaged,
they must be maintained for at least ninety (90) days from the audit of the
gaming records.
8. At a minimum,
one complete set of archives must be maintained onsite, and a second complete
set is to be secured in a water proof and fire proof location.
(Amended: 03/15/2007.)
(b) Each licensee shall keep general
accounting records on a double entry system of accounting maintaining detailed
supporting and subsidiary records, including:
1. Detailed records identifying revenues,
expenses, assets, liabilities, and equity for each establishments;
2. Detailed records of all markers, IOU's,
returned checks, hold checks, or other similar credit instruments;
3. Individual and statistical game records to
reflect statistical drop, statistical win, and the percentage of statistical
win to statistical drop by table for each table game, and to reflect
statistical drop, statistical win, and the percentage of statistical win to
statistical drop for each type of table game, either by each shift or other
accounting period approved by the Executive Director, and individual and
statistical game records reflecting similar information for all other games;
4. Slot analysis reports which, by
each machine, compare actual hold percentages to theoretical hold
percentages;
5. The records
required by the minimum standards for internal control;
6. Journal entries prepared by the licensee
and its independent accountant; and
7. Any other records that the Executive
Director specifically requires be maintained.
(c) Each licensee shall create and maintain
records sufficient to accurately reflect gross income and expenses relating to
its gaming operations.
(d) Each
licensee shall report adjusted gaming revenue totals monthly to the Executive
Director. Each licensee shall also report monthly, data related to hotel
properties, if applicable, reflecting number of hotel rooms, occupancy rates
and average daily rates. The adjusted gaming revenue and hotel data for each
month shall be due by the close of business on the 10th day of the following
month. If the 10th falls on a weekend or legal holiday, the information shall
be due by close of the next business day.
Miss. Code Ann. §
75-76-19
