Mississippi Administrative Code
Title 12 - Finance and Administration
Part 8 - Real Property Management Leasing Manual
Sec2 12-8-300 - SOURCE SELECTION AND CONTRACT FORMATION
Section 12-8-300.13 - SPACE UTILIZATION GUIDELINES

Universal Citation: MS Code of Rules 12-8-300.13

Current through September 24, 2024

Space needs shall be carefully analyzed and considered to ensure the least amount of space is consumed to house state government consistent with maintaining the mission of the agency or department. To that purpose, for all leases which are primarily for office space and for all office space portions of other leases, the following office space standards shall be utilized unless deviation is specifically approved by PPRB:

(1) Office Spaces:

a. Offices or Primary Workstations:
i. Executive, Deputy or Division Directors - 225 SF per person (hard-walled office)

ii. Top Management (Office/Bureau Directors or Equivalent) - 175 SF per person (hard-walled office)

iii. Middle Management (Assistant Directors, Supervisors or Equivalent) - 125 SF per person (hard-walled office)

iv. Executive Administrative Support - 125 SF per person (hard-walled office)

v. Professional and/or Technical - 100 SF per person (hard-walled office or cubicle)

vi. Clerical and/or Administrative I - 80 SF per person (cubicle)

vii. Clerical and/or Administrative II - 64 SF per person (cubicle)

viii. Shared Offices/Workstations - Where persons housed in leased spaces are primarily assigned to off-site work locations (twenty-four (24) or more hours per week), consideration should be given to scheduling of shared offices or group office areas featuring dedicated work areas. Where an office identified above is shared on a scheduled basis, space shall be allocated as above for first person with an additional 5 SF per person that may be added thereafter to allow for secure storage for persons sharing such space. Where multiple, dedicated workstations are provided for transient users, space shall be allocated on the basis of 48 SF per person.

(2) Total Office Area: Equal to total of above multiplied by 120% to account for circulation and toilet rooms useable exclusively by the tenant.

(3) Support Spaces:

a. Waiting Areas - 10 SF per person (based upon average occupancy for a typical one- hour period, receptionist should be accounted for in 300.13(1)(a)(v), (vi) or (vii) category above)

b. Conference, Meeting and Training Spaces - 25 SF per person (based upon average occupancy)

c. Work Room(s) - 125 SF ea (1 per floor or major subdivision)

d. Break Room(s) - 125 SF ea (1 per floor or major subdivision)

e. IT Server Room - 200 SF ea

f. File Room(s) - 200 SF ea

g. Storage Area(s) - 200 SF ea

h. Other Area(s) - For any space other than those listed above, the purpose and square footage needed along an explanation of how this square footage was determined.

(4) Total Occupant Area: Equal to Total Office Area plus Support Spaces multiplied by 115%.

(5) Overall Space Efficiency: Equal to the Total Occupant Area divided by the total number of regular occupants. Persons occupying space for sixteen (16) hours or less per week shall be counted as 1/2 occupant for the purposes of calculation. Full-time salaried employees, contract workers, and vendors provided space by agency or department may be included in regular occupant total; however, visitors and similar transient occupants shall not be included in regular occupant total.

(6) Minimum Overall Space Efficiency: An efficiency value of 225 SF / Occupant or better is recommended and shall in no case exceed 250 SF / Occupant without approval by PPRB.

Disclaimer: These regulations may not be the most recent version. Mississippi may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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