Mississippi Administrative Code
Title 12 - Finance and Administration
Part 6 - Office of Purchasing, Travel and Fleet Management
Chapter 4 - Specifications
Section 12-6-4.106 - Formulation and Restriction

Specifications written to invite bidding for term contracts when issued for the first time will be sent to selected competitive vendors for their review and comment prior to the request for formal bid. A standard form will be furnished with these specifications with questions that should be answered by all those surveyed and a request for comments if appropriate.

It will not be the intent of the Office of Purchasing, Travel and Fleet Management t o either write or approve any specifications that are restrictive and preclude competitive bidding. Neither will it be the intent or policy of the Office of Purchasing, Travel and Fleet Management t o write or allow to be written specifications that are so open and nonspecific as to invite participation by vendors offering less than quality products.

In the formulation of specifications, we would both welcome and invite vendor participation, but we would have it clearly understood that we will not tolerate vendor dictations.

In some cases, it will be absolutely necessary that the specifications be written in a manner that would invite bids on a single product or service or major repair part so as to conform to and be compatible with items of equipment or furnishings presently in use. When such cases arise, no consideration will be given to an alternate bid.