Mississippi Administrative Code
Title 12 - Finance and Administration
Part 6 - Office of Purchasing, Travel and Fleet Management
Chapter 3 - Source Selection and Contract Formation
Sec2 12-6-3.108 - Purchases less than $50,000.01
Sec2 12-6-3.108.03 - Competitive Written Bid Between $5,000.01 and $50,000
Section 12-6-3.108.03.1 - Procedure

As provided by Statute for small purchases of commodities, equipment or printing costing more than $5,000 but not more than, $50,000, no less than two businesses shall be solicited to submit written bids that are recorded and placed in the procurement file. Written bids are defined in Section 31-7-13(b), Mississippi Code of 1972, Annotated, and the definition is as follows:

Competitive written bid shall mean a bid submitted on a bid form furnished by the buying agency or governing authority and signed by authorized personnel representing the vendor, or a bid submitted on a vendor's letterhead or identifiable bid form and signed by authorized personnel representing the vendor. Bids may be submitted by facsimile, electronic mail or other generally accepted method of information distribution. Bids submitted by electronic transmission shall not require the signature of the vendor's representative unless required by agencies or governing authorities.

Award shall be made to the business offering the lowest responsive quotation provided at least two competitive written bids have been obtained.