Mississippi Administrative Code
Title 12 - Finance and Administration
Part 3 - Bureau of Building, Grounds and Real Property Management
Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management
Rule 12-3-2.1 - Policies and Procedures
Division 12-3-2.1-1 - GENERAL REQUIREMENTS
Section 12-3-2.1-1-01720 - PROJECT RECORD DOCUMENTS
Section 12-3-2.1-1-01720-1.01 - DESCRIPTION
Universal Citation: MS Code of Rules 12-3-2.1-1-01720-1.01
Current through September 24, 2024
A. Scope: To set forth the procedure and requirements for keeping project record documents.
B. Maintenance Documents: (modified Dec 2013 SoS)
1. Throughout the Contract, maintain one
(1) copy of all of the following: Contract Drawings, Project Manual, Addenda,
Change Order(s), reviewed shop drawings, reviewed submittals, hardware
schedules, field, and laboratory test records, equipment brochures, parts
lists, operating instructions and other modifications to the
Contract.
2. Store documents on
site apart from documents used for construction.
3. Maintain documents in clean, dry, legible
condition. Do not use record documents for construction purposes.
4. Make documents available, at all times,
for inspection by the Professional, Commissioning Authority Professional, and
the Owner.
5. Keep documents in 8
1/2" x 11" loose leaf binders. Clearly label each binder on the spine.
Sub-divide with permanently marked tabs of card stock. Provide a main tab for
each specification section. Provide sub-tabs for each major piece of equipment
or component.
6. Format for
information behind each tabbed piece of equipment/component shall be:
a. Contractor/Installer Information: Include
address, phone number and contact nam Include emergency service contact
information as applicable.
b.
Manufacturer Information: Include address, phone number and contact
name.
c. Shop Drawings and Product
Data
d. Operation and Maintenance
Instructions
e. Control
Drawings
C. Recording:
1. General: Mark all modifications
in red pencil. Keep record documents current. Do not permanently conceal any
work until required information has been recorded.
2. Contract Drawings: Legibly mark to record
actual construction.
a. Horizontal and
vertical location of underground utilities and appurtenances referenced to
permanent surface improvements.
b.
Location of internal utilities and appurtenances concealed in construction
referenced to visible and accessible features of structure.
c. Field changes in dimension and
detail.
d. Changes made by change
order(s) or field order(s).
3. Project Manual and Addenda: Legibly mark
up each section to record Manufacturer, trade name, catalog number and Supplier
of each product and item of equipment actually installed.
4. Shop Drawings: Maintain as record
documents. Legibly mark drawings to record changes made after review.
D. Submittal: At completion of Project, deliver two (2) copies of each record document to the Professional, who will transmit both sets to the Institution or Agency. Additionally, provide to Owner updated As-Built Contract Documents in electronic format utilizing electronic format copy of Contract Documents furnished by Professional or by scanning of marked-up contract Documents. (see also 600.57 and 700.40 regarding electronic As-Built Documents) (modified Dec 2013 SoS)
Disclaimer: These regulations may not be the most recent version. Mississippi may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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