Mississippi Administrative Code
Title 12 - Finance and Administration
Part 3 - Bureau of Building, Grounds and Real Property Management
Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management
Rule 12-3-2.1 - Policies and Procedures
Division 12-3-2.1-1 - GENERAL REQUIREMENTS
Section 12-3-2.1-1-01700 - CONTRACT CLOSEOUT
Section 12-3-2.1-1-01700-1.03 - CLOSEOUT DOCUMENTS

Universal Citation: MS Code of Rules 12-3-2.1-1-01700-1.03

Current through September 24, 2024

Unless otherwise notified, the Contractor shall submit to the Owner through the Professional, three (3) copies of the following before final payment is made:

A. Request for Final Payment: AIA Document G702, current edition, completed in full or a computer generated form having similar data.

B. Consent of Surety Company to Final Payment: AIA Document G707, current edition, completed in full by the Bonding company.

C. Power of Attorney: Closeout documents should be accompanied by an appropriate Power of Attorney.

D. Release of Liens and Certification that All Bills Have Been Paid: AIA Document G706A, current edition, completed in full or a sworn statement and affidavit from the Contractor to the Owner stating that all bills for this job have been paid and that the Owner is released from any and all claims and/or damages.

E. Contractor's Affidavit of Payment of Debts and Claims: AIA Document G706, current edition, completed in full.

F. Guarantee of Work: Sworn statement that all work is guaranteed against defects in materials and workmanship for one (1) year from date of Owner's acceptance, except where specified for longer periods.

1. Word the Guarantee as follows, or in a similar manner: We hereby guarantee all work performed by us on the above captioned Project to be free

from defective materials and workmanship for a period of one (1) year or such longer period of time as may be called for in the Contract Documents for such portions of the Work.

2. All guarantees and warranties shall be obtained in the Owner's name.

3. Within the Guaranty period, if repairs or changes are requested in connection with guaranteed work which, in the opinion of the Owner, are rendered necessary as a result of the use of materials, equipment or workmanship which are inferior, defective or not in accordance with the terms of the Contract, the Contractor shall promptly, upon receipt of notice from and without expense to the Owner, place in satisfactory condition building, site, equipment or contents thereof. The Contractor shall make good any work, materials, equipment or contents of said buildings or site which may be disturbed by fulfilling any such Guaranty.

4. If, after notice, the Contractor fails to proceed promptly to comply with the terms of the Guaranty, the Owner may have the defects corrected and the Contractor and his Sureties shall be liable for all expense incurred.

5. All special guarantees applicable to definite parts of the work stipulated in the Project Manual or other documents forming part of the Contract shall be subject to the terms of this paragraph during the first year of the life of such special guaranty.

G. Project Record Document: Furnish all other record documents as set forth in Section 01720 entitled Project Record Documents.

H. Additional Documents Specified Within the Project Manual: Provide all additional certificates, warranties, guarantees, bonds or documents as called for in the individual sections of the Project Manual. The Contractor is responsible for examining the Project Manual for these requirements.

Disclaimer: These regulations may not be the most recent version. Mississippi may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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