Mississippi Administrative Code
Title 12 - Finance and Administration
Part 3 - Bureau of Building, Grounds and Real Property Management
Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management
Rule 12-3-2.1 - Policies and Procedures
Division 12-3-2.1-1 - GENERAL REQUIREMENTS
Section 12-3-2.1-1-01200 - PROJECT MEETINGS
Section 12-3-2.1-1-01200-1.01 - DESCRIPTION

Universal Citation: MS Code of Rules 12-3-2.1-1-01200-1.01

Current through September 24, 2024

A. Contractor's Responsibilities: The General Contractor will administer all progress meetings which include the following:

1. Prepare agenda

2. Distribute written notice of meetings seven (7) days in advance

3. Make physical arrangements for and presiding at the meetings

4. Record minutes

5. Distribute copies of the minutes to participants within four (4) days

B. Pre-Construction Meeting: The Bureau will schedule a pre-construction meeting as soon as possible after the award of Contract and the issuance of a Notice to Proceed.

1. Attendance:
a. Owner

b. Professional and Consultants

c. General Contractor

d. Major Subcontractors, including mechanical and electrical

e. Representatives of governmental, or other regulatory agencies

f. Commissioning Authority Professional (if Cx on project)

2. Minimum Agenda: (prepared by the General Contractor)
a. Distribute and discuss list of major Subcontractors and construction schedule

b. Critical work sequencing

c. Designation of responsible personnel

d. Procedures for maintaining record documents

e. Use of premises, including office and storage areas

f. Owner's requirements

g. Security procedures

h. Housekeeping procedures

i. Commissioning issues (if Cx on project)

3. Utilities: A written agreement must be reached on how all utilities will be furnished and the rates the Contractor will be charged. This agreement should be resolved at this meeting. Refer to Section 1500 entitled Construction Facilities and Temporary Controls of this Project Manual for additional utility requirements.

C. Progress Meetings:

1. The Bureau will schedule regular meetings at the time of the pre-construction conference

2. Hold all meetings as progress of work dictates

3. Attendance:
a. Owner

b. Professional and Consultants

c. General Contractor

d. Subcontractors, as pertinent to the agenda

e. Commissioning Authority Professional (if Cx on project)

4. Minimum Agenda:
a. Review, approve minutes of the previous meeting

b. Review work progress since last meeting

c. Note field inspections, problems and decisions

d. Identify problems which impede planned progress

e. Review off-site fabrication problems

f. Revise construction schedule, as indicated

g. Plan progress during the next work period

h. Review proposed changes

i. Complete other current business

j. Commissioning issues (if Cx on project)

D. Commissioning Meetings: (if Cx on project) The Bureau will schedule a commissioning scoping meeting at the pre construction conference. Regular Commissioning Meetings will coincide with regularly scheduled Progress Meetings until such time that the Commissioning Process requires additional meetings. The Commissioning Authority Professional will chair, facilitate and document Commissioning Meetings.

1. Attendance:
a. Owner

b. Commissioning Authority Professional

c. Professional and Consultants

d. General Contractor

e. Subcontractors, as pertinent to unresolved issues identified in current Issues Log

f. Testing, Adjusting and Balancing Contractor

g. Using Agency's Building Operator/Physical Plant Representative

2. Minimum Agenda:
a. Review, approve minutes of the previous meeting

b. Review Issues Log

Disclaimer: These regulations may not be the most recent version. Mississippi may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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