Mississippi Administrative Code
Title 12 - Finance and Administration
Part 3 - Bureau of Building, Grounds and Real Property Management
Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management
Rule 12-3-2.1 - Policies and Procedures
Division 12-3-2.1-1 - GENERAL REQUIREMENTS
Section 12-3-2.1-1-01028 - CHANGE ORDER PROCEDURES
Section 12-3-2.1-1-01028-1.02 - CHANGE ORDER PROCEDURES

Universal Citation: MS Code of Rules 12-3-2.1-1-01028-1.02

Current through September 24, 2024

A. Change Proposed by Professional: The Professional may issue a Proposal Request to the Contractor which includes a detailed description of a proposed change with supplementary or revised Drawings and Specifications and a change in Contract Time for executing the change. The Contractor will prepare and submit an estimate within ten (10) days.

B. Change Proposed by Contractor: The Contractor may propose a change by submitting a request for change to the Professional, describing the proposed change and its full effect on the Work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation and a statement describing the effect on Work by separate or other Contractors. Document any requested substitutions in accordance with Section 01630 entitled Substitutions and Product Options.

C. Contractor's Documentation:

1. Maintain detailed records of Work completed on a time and material basis. Provide full information required for evaluation of proposed changes, and substantiate costs of changes in the Work.

2. Document each quotation for a change in cost or time with sufficient data allowing evaluation of the quotation.

3. On request, provide additional data to support computations:
a. Quantities of products, labor, and equipment

b. Taxes, insurance and bonds

c. Overhead and profit

d. Justification for any change in Contract Time

e. Credit for deletions from Contract, similarly documented

4. Support each claim for additional costs, and for Work completed on a time and material basis, with additional information:
a. Origin and date of claim

b. Dates and times work was performed and by whom

c. Time records and wage rates paid

d. Invoices and receipts for products, equipment, and subcontracts, similarly documented.

D. Construction Change Directive: The Professional may issue a document, approved by the Owner, instructing the Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order. The document will describe changes in the Work, and will designate method of determining any change in Contract Sum or Contract Time. The change in Work will be promptly executed.

E. Format: The Professional will prepare five (5) originals of the Change Order using the Bureau of Building, Grounds and Real Property Management's Change Order Form. (see also 700.20)

F. Types of Change Orders:

1. Stipulated Sum Change Order: Based on Proposal Request and Contractor's fixed price quotation, or Contractor's request for a Change Order as approved by the Professional.

2. Unit Price Change Order: For pre-determined unit prices and quantities, the Change Order will be executed on a fixed unit price basis. For unit costs or quantities of units of work which are not pre-determined, execute Work under a Construction Change Directive. Changes in Contract Sum or Contract Time will be computed as specified for Time and Material Change Order.

3. Time and Material Change Order: Submit itemized account and supporting data after completion of change, within time limits indicated in the Standard Form of Agreement Between the Owner and the Contractor. The Professional will determine the change allowable in Contract Sum and Contract Time as provided in the Contract Documents. The Contractor shall maintain detailed records of Work accomplished on Time and Material basis and shall provide full information required for evaluation of proposed changes, and to substantiate costs for changes in the Work.

G. Execution of Change Order: The Professional will issue Change Orders for signatures of parties as provided in the Standard Form of Agreement Between the Owner and the Contractor. Final execution of all Change Orders requires approval by the Owner.

H. Correlation of Contractor Submittals: The Contract shall promptly revise Schedule of Values and the Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust time for other items of Work affected by the change and resubmit. Promptly enter changes in Project Record Documents.

Disclaimer: These regulations may not be the most recent version. Mississippi may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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