Mississippi Administrative Code
Title 1 - Secretary of State
Part 10 - Elections - Voting and HAVA Compliance
Chapter 7 - Voter Registration Policies and Procedures
Rule 1-10-7.2 - Disclosure of Personal Information
Current through September 24, 2024
State law provides that copies of statewide, district, county or municipal voter registration files, excluding social security numbers, telephone numbers and date of birth and age information, shall be provided to any person in accordance with the Mississippi Public Records Act of 1983 at a cost not to exceed the actual cost of production. The Secretary of State's Office also adheres to the Mississippi Public Records Act (See Miss. Code Ann. § 25-61-1 et seq.).
Based on state law, the following information will not be provided in response to public requests in order to prevent any kind of abuse of such information and/or identity theft:
A. Voter number assigned by the county;
B. Social Security Number;
C. Date of Birth;
D. Driver's license number;
E. Any telephone, Fax, or E-mail information on file;
F. Any custom fields;
G. Last jury date
Any voter registration data provided shall not be used for the purpose of mailing or delivering any solicitation for money, services, or anything of value. This policy is used by many other states to protect voters from unwanted commercial solicitations.
Cost: $100 set-up fee for all electronic data SEMS requests plus additional costs as listed below. Payment is required upon delivery.
Additional Costs (does not include set-up fee):
A. County, county district, municipal or municipal district office: $250
B. State legislative district, Judicial district (Chancery or Circuit Court, District Attorney), or comparable office involving more than one county that does not fall into the next tier: $500
C. Congressional district, Supreme Court district, Court of Appeals district: $1,000
D. Statewide list: $2,000
Purchase includes one free update within one calendar year upon request. Any 2006 purchaser of a voter file from the Secretary of State's Office may request one free update at no charge in 2007.
Proposed Voter File Information to be provided upon request in accordance with official policies: A comma separated value (CSV) text file format will include data elements listed below, in the order these columns will be placed in the file. If a voter record does not have a value for a specific data element, the column will be empty.
| Sr Num | Column Name | Column Header | Description |
| 1 | First Name | First Name | First name of the voter |
| 2 | Middle Name | Middle Name | Middle name of the voter |
| 3 | Last Name | Last Name | Last name of the voter |
| 4 | Suffix | Suffix | Suffix of the voter |
| 5 | Residence Address | Residence Address | Residence address of the voter. For standard of non-standard addresses, this will be a String concatenated value |
| 6 | Residence City | Residence City | City of the voter's residence address |
| 7 | Residence State | Residence State | Residence State of the voter's residence address (always "MS") |
| 8 | Residence Zip | Residence Zip | Zip (and Zip Plus where available) of voter's residence address |
| 9 | Residence County | County of Residence | County that the voter record belongs to |
| 10 | Mailing Address | Mailing Address | Mailing address of the voter |
| 11 | Mailing City | Mailing City | City of the voter's mailing address |
| 12 | Mailing State | Mailing State | State of the voter mailing address |
| 13 | Mailing Zip | Mailing Zip | Zip (and Zip Plus where available) of voter's mailing address |
| 14 | Registration Date | Registration Date | Date of Registration of the voter record in mm/dd/yyyy format |
| 15 | Registration Source | Registration Source | Source of Registration of the voter's record |
| 16 | Voter Status | Voter Status | Status of the voter (i.e., Active, Inactive, Pending, or Purged) |
| 17 | Last Vote Date | Last Vote Date | Date last voted of the voter in mm/dd/yyyy format |
| 18 | Selected Districts | District type code | The number of these columns will depend on the number of districts selected for output. Each of these columns will have the district type code (example SEN for Senate) in the header and the district code (like 45, 4, etc.) in the voter record row. |
| 19 | Voting Dates with Party Code | Vote Date | This section will have the Voting History (dates of the elections they voted in) for the voter, in descending order (latest voted date first). If the election date is for a primary election, the party code will be attached to the voted date in parentheses (example 06/06/2006 (DEM)). Each voter can have a different number of such columns depending upon the number of time they had voted during the specified date range. |
Miss. Code Ann. § 23-15-165(1972).
