Minnesota Administrative Rules
Agency 196 - Human Services Department
Chapter 9560 - SOCIAL SERVICES FOR CHILDREN
ADOPTION
Part 9560.0180 - MAINTENANCE OF ADOPTION RECORDS

Subpart 1. Content.

The adoption records of authorized child-placing agencies shall contain copies of all relevant legal documents, responsibly collected genetic, medical, and social history, the child's placement record, documentation of the placement preference in part 9560.0040, subpart 2, copies of all pertinent agreements or contracts, copies of all reports and recommendations to the court, and copies of all pertinent correspondence and a summary of postadoption services. Nonidentifying information in the agency record may be disclosed to the parties it concerns according to the criteria in parts 9560.0060, subpart 2, item B and 9560.0170, subpart 1, item A. Identifying information may not be disclosed except under Minnesota Statutes, sections 259.61, 259.83, subdivision 3, and 259.89. The agency shall maintain a record of the postadoption services provided under part 9560.0170. Disclosure of identifying information within the standards of part 9560.0170, subpart 4 does not constitute disclosure of the agency's adoption record.

Subp. 2. Use.

Each adoption record constitutes the permanent record upon which all court action is based, agency services are administrated, and the adoptive family unit is identified and established.

Subp. 3. Confidentiality.

All adoption records are confidential and permanent. Adoption records must be retained under a protected record system which ensures confidentiality and lasting preservation.