Current through Register Vol. 49, No. 13, September 23, 2024
Subpart 1.
Policy manuals.
The license holder must submit the facility policy and
procedures manuals to the commissioner of human services or corrections for
review and make the manuals available to all staff within the facility.
Subp. 2.
Facility
programs.
The license holder must prepare written program descriptions
and policies and procedures that implement the program described. Measurable
program outcomes must also be identified.
A. The minimum program components must
include the requirements in subitems (1) to (3).
(1) For group residential facilities offering
educational services on site, there must be a 12-month comprehensive and
continuous education program for residents that meets the requirements of Laws
1995, chapter 226, article 3, section 60, subdivision 2, clause (2)(ix), and
rules of the Department of Education.
(2) The license holder must provide or
coordinate the delivery of social services that, at a minimum, includes
individual, group, and family counseling services.
(3) Policies and procedures must ensure that
a trained staff person is available to counsel residents upon request and
during times of crisis.
B. Each resident must have a treatment plan.
(1) The license holder must begin to develop
a treatment plan within ten days of admission. If the resident's case plan or
screening or assessment results indicates that the needs of the resident cannot
be met by the license holder, the license holder must document contact with the
placement agency and notify the placement agency of the results of the
screening or assessment and tell the placement agency that the program is not
able to meet the resident's needs.
(2) The license holder must review the
resident's case and treatment plans on a monthly basis or, if necessary, more
often and recommend changes, if appropriate.
(3) The license holder must document the
involvement of community treatment, education, and care resources related to
the case plan or treatment plan.
(4) The license holder must assign every
resident to a designated staff person to ensure regular face-to-face contact
and to monitor and assist the resident to implement the treatment
plan.
(5) The license holder must
make individualized written progress reports available to the resident's parent
or legal guardian upon request.
(6)
The license holder must forward written educational progress reports to the
resident's school district of residence, if it is likely that the resident will
return to the resident's district of residence, unless prohibited by
law.
Subp. 3.
Records and reports.
The license holder must have a record retention schedule. The
license holder must:
A. comply with
reporting requirements of Minnesota Statutes, section
253C.01;
B. maintain the records in subitems (1) to
(11) according to state law:
(1) admission and
release records;
(2) resident
personal property records;
(3)
special occurrence or incident records;
(4) records of staff and volunteer
training;
(5) food service
records;
(6) daily log
records;
(7) records about which
services were provided to each resident, outcomes of treatment for each
resident, and outcomes for program services and program evaluation
reports;
(8) medical and dental
records;
(9) disciplinary records
and records of appeals;
(10)
special and regular education records; and
(11) resident, family, and referring agency
satisfaction survey; and
C. store records in an organized, retrievable
manner that ensures confidentiality.
Subp. 4.
Audio or visual recording of
resident.
Photographs, videotapes, and motion pictures of a resident
taken on program premises or by program personnel are considered a resident
record. Photographs of a resident for identification and recordings by
videotape and audiotape for the purpose of enhancing therapy, staff
supervision, or security may be required. A resident must be informed when
actions are being recorded, and has the right to refuse any recording unless
authorized by law, necessary for program security, or to protect the health and
safety of a resident. The use of an audio or visual recording of a resident
must comply with data practices laws.
