Minnesota Administrative Rules
Agency 151 - Labor and Industry Department
Chapter 5200 - WAGES AND LABOR
APPRENTICESHIP PROGRAMS AND AGREEMENTS
Part 5200.0420 - MAINTENANCE OF RECORDS

Subpart 1. Advisory board's duty.

Minnesota apprenticeship board business and records are kept by the Division of Voluntary Apprenticeship for the board.

Subp. 2. Sponsor's duty.

Sponsors shall keep and maintain records of progress as required by the Division of Voluntary Apprenticeship on record cards furnished by the sponsor or standard progress record cards furnished by the state, on an ongoing basis from the start to the completion of an apprenticeship. These progress records must be kept on the sponsor's premises and must be accessible to all authorized personnel of the Division of Voluntary Apprenticeship. The definition of sponsor is the employer, association of employers, organization of employees, apprenticeship coordinator, or individual representing the joint apprenticeship committee. The Division of Voluntary Apprenticeship must be notified of the current address where records are kept and the person responsible for the records.

Subp. 3. Retention and availability of records.

Under the state of Minnesota plan for equal employment opportunity in apprenticeship, it is the obligation of the sponsor to keep records as required by the Division of Voluntary Apprenticeship pertaining to individual applicants for apprenticeship whether selected or rejected, for five years and be made available upon request to authorized personnel of the Division of Voluntary Apprenticeship. These records pertaining to applicants must be maintained in a manner that permits identification of minority and female participants.