Current through Register Vol. 49, No. 13, September 23, 2024
Subpart 1.
Requirements.
A. A person who
receives radioactive material pursuant to a license issued under parts
4731.0700 to 4731.0840 must keep records showing the receipt, transfer, and
disposal of the radioactive material according to this subpart.
B. A licensee must retain each record of
receipt of radioactive material as long as the material is possessed and for
three years following transfer or disposition of the source or radioactive
material.
C. A licensee who
transferred the material must retain each record of transfer of radioactive
material until the commissioner terminates each license that authorizes the
activity that is subject to the record-keeping requirement.
D. A licensee must retain each record of
disposal of radioactive material until the commissioner terminates each license
that authorizes the activity that is subject to the record-keeping
requirement.
E. If radioactive
material is combined or mixed with other licensed material and subsequently
treated in a manner that makes direct correlation of a receipt record with a
transfer, export, or disposition record impossible, a licensee may use
evaluative techniques, such as first-in-first-out, to make the records that are
required by this part account for 100 percent of the material
received.
Subp. 2.
Retention.
A. A licensee must
retain each record that is required by this part or by license condition for
the period specified by the appropriate rule or license condition. If a
retention period is not otherwise specified by rule or license condition, each
record must be maintained until the commissioner terminates the license that
authorizes the activity that is subject to the record-keeping
requirement.
B. If there is a
conflict between this chapter, a license condition, or other written
commissioner approval or authorization pertaining to the retention period for
the same type of record, the retention period specified in this chapter applies
unless the commissioner, under part 4731.0730, has granted a specific exemption
from the record retention requirements specified in this chapter.
Subp. 3.
Format.
A. Records that must be maintained according
to this chapter may be the original or a reproduced copy or microform if the
reproduced copy or microform is duly authenticated by authorized personnel and
the microform is capable of producing a clear and legible copy after storage
for the period specified by this chapter.
B. Records may also be stored in electronic
media with the capability for producing legible, accurate, and complete records
during the required retention period.
C. Records such as letters, drawings, or
specifications must include all pertinent information such as stamps, initials,
and signatures.
D. A licensee must
maintain adequate safeguards against tampering with and loss of
records.
Subp. 4.
Transfer to commissioner.
Prior to license termination, a licensee authorized to
possess source material, in an unsealed form, must forward the following
records to the commissioner:
A.
records of disposal of licensed material made under parts 4731.2410 to
4731.2440; and
B. records required
under part 4731.2510, subpart 2, item D.
Subp. 5.
Transfer to new
licensee.
If licensed activities are transferred or assigned under part
4731.0785, a licensee authorized to possess source material in an unsealed form
must transfer the following records to the new licensee and the new licensee is
responsible for maintaining the records until the license is terminated:
A. records of disposal of licensed material
made under parts 4731.2410 to 4731.2440; and
B. records required under part 4731.2510,
subpart 2, item D.
Subp.
6.
Decommissioning records.
Prior to license termination, a licensee must forward the
records required under part 4731.0780, subpart 6, to the commissioner.
Statutory Authority: MS s
144.1202;
144.1203
