Current through Register Vol. 49, No. 13, September 23, 2024
Subpart 1.
Format.
A report or statement required under Minnesota Statutes,
chapter 10A, must be submitted on the forms provided by the board for that
purpose or by an electronic filing system. The board may provide alternative
methods for submitting information, including other means for the electronic
submission of data.
Subp.
1a.
Completion of filing.
A filing with the board is complete upon:
A. receipt in the board office of the
document being filed, bearing the original signature of the person responsible
for filing the document;
B. receipt
of a facsimile transmission of the document, subject to subpart
2;
C. the postmark date of a first class or
certified mailing of the document being filed, properly addressed to the board
at its current address; or
D. the
successful submission of an electronic file to the board.
Subp. 2.
Filing by facsimile
transmission or electronic filing system.
A document filed by facsimile transmission or electronic filing
system has the same force and effect as filing an original paper document.
Facsimile transmissions and the use of an electronic filing system are subject
to items A to F.
A. A facsimile
transmission or electronic file received after the close of a business day is
considered received at the beginning of the next business day.
B. Use of an electronic filing system is
optional. In order to provide a secure environment for the submission of
electronic files, the board must require that a filer use a personal
identification code when submitting an electronic file. The board may also
request the filer to provide a valid e-mail address in order to receive
confirmation and verification messages from the board.
C. After an electronic file is processed by
the board, the information contained in the electronic file becomes the
property of the state subject to the terms of the Data Practices Act under
Minnesota Statutes, chapter 13.
D.
In the case of a filing by facsimile transmission, the filer must retain the
original of the filed document and a record of the date and time of the
transmission. If an electronic filing system is used to submit an electronic
file to the board, the filer must retain as documentation the database and
information on which the electronic submission of data is based. The database
and records are subject to audit as provided in Minnesota Statutes, chapter
10A.
E. Within five days of a
request by the board, any person filing a document by facsimile transmission or
electronic filing system shall refile the document by one of the other filing
methods provided in subpart
1.
F. Technical problems that prevent the
successful submission of a facsimile transmission or electronic file do not
relieve the filer of the responsibility of meeting the requirements of
Minnesota Statutes, chapter 10A. An audit trail that demonstrates that the
facsimile transmission or electronic file was successfully submitted in a
timely fashion may be used by the board to waive late filing fees.
Subp. 3.
Filings on
nonbusiness days.
If a scheduled filing date falls on a Saturday, Sunday, or
state holiday, the filing is due on the next business day.
Subp. 4. [Repealed,
L
2005 c 156 art 6
s
68]
Statutory Authority: MS s
10A.02;
10A.025
