Current through Register Vol. 49, No. 13, September 23, 2024
Subpart 1.
Appointment of responsible officer.
A. Each organization must appoint and
continuously maintain a responsible officer in the United States who has
primary responsibility for supervising placements in Minnesota.
B. The responsible officer must be an
employee or officer of the organization.
C. An individual's signature on an
application form as responsible officer indicates acceptance by that person of
the duties and responsibilities of the position of responsible
officer.
Subp. 2.
Change of responsible officer or responsible officer address.
If an organization changes its responsible officer or the
address of the responsible officer, it must change its registration by
delivering to the secretary of state a statement that includes:
A. the name of the organization;
B. the new responsible officer address, if
the address is to be changed; and
C. the name of the new responsible officer
and a written statement from the new officer accepting the duties of
responsible officer, if the officer is to be changed.
The statement must be signed by someone who has authority to
sign documents on behalf of the organization and must be filed with the
secretary within 30 days of the date of the change.
Subp. 3.
Resignation of
responsible officer.
If a responsible officer resigns, a statement of resignation
must be sent to the organization. The organization shall then use the procedure
outlined in subpart
2 to change the information
on file with the secretary.
Subp.
4.
Duties of responsible officer.
The person who signs the application form as responsible
officer must:
A. accept all official
communications and inquiries from the secretary on behalf of the
organization;
B. maintain copies of
documentation as required by part
3650.0020, subpart 12, for each
student placed in Minnesota; and
C.
furnish all documentation, information, reports, books, files, and other
records requested by the secretary on all matters relating to students placed
in Minnesota by the organization.
Subp. 5.
In-state telephone
number.
A. The organization must
maintain an in-state telephone number as required by Minnesota Statutes,
section
5A.05. To
be considered an in-state telephone number, the telephone number must either be
registered to an employee, officer, or volunteer of the organization living in
Minnesota or must be a toll-free telephone number for the organization which is
answered seven days a week, 24 hours a day.
B. The organization must ensure that the
person answering the in-state telephone number has:
(1) a listing of all students placed by the
organization in Minnesota and the location of each student;
(2) knowledge of emergency
procedures;
(3) 24-hour-a-day
contact with the organization for emergencies; and
(4) the knowledge and capability to assist
and advise students in resolving the situation which has prompted the telephone
call.
Subp.
6.
Application for registration.
A. An organization meeting the requirements
in this chapter and Minnesota Statutes, chapter 5A, must register with the
secretary. The registration must be made on a form prescribed by the secretary
and filed with the secretary's office. The fee must accompany the filing before
the filing will be accepted by the secretary.
B. The organization must supply the
following:
(1) a copy of the USIA designation
letter showing current registration;
(2) a copy of the CSIET's approval for
listing letters showing current registration; or
(3) a notarized statement, on a form
prescribed by the secretary, declaring that the organization has met all the
standards and obligations as required by this chapter and Minnesota Statutes,
chapter 5A.
C.
Registration is effective for a period of one year from the date of filing by
the secretary.
D. Any changes in
information must be sent to the secretary of state within 30 days of the
change.
Subp. 7.
Registration renewal.
A. Before
the expiration of an organization's current registration period, the
organization must renew its registration for a one year term by completing the
registration form if the organization wishes to maintain its registration in
Minnesota.
B. The secretary must
mail a renewal form to the responsible officer at the responsible officer's
address 45 days before the expiration of the registration.
C. The failure of an organization to receive
a renewal form does not relieve the organization of its obligation to file its
renewal documents in a timely fashion.
D. An application for renewal must be filed
by the end of the organization's current registration period. The secretary
shall not grant an extension to file a registration renewal to an organization.
An organization is considered to be registering for the first time if the
previous registration expired before a valid renewal was filed.
Subp. 8. [Repealed,
L
1997 c 137
s
19]
Statutory Authority: MS s
5A.04;
14.06
