Michigan Administrative Code
Department - Environmental Quality
Water Resources Division
Conservation Reserve Enhancement Program (Clean Water Fund)
Section R. 324.8911 - Grant reporting and reimbursement
Current through Vol. 24-04, March 15, 2024
Rule 11.
(1) During the period of the grant, surface water grantees shall submit status reports to the department at a frequency consistent with their contract and in a format specified by the department. A status report shall include all of the following information, as appropriate:
(2) The department shall make reimbursement of expenditures incurred during the reporting period upon approval of the status report.
(3) A grantee shall submit a final project report. A grantee shall ensure that the final project report is consistent with the format provided by the department and includes all of the following information, as appropriate:
(4) For grantees implementing structural best management practices, the department may conduct site inspections to ensure consistency with the approved plan.
(5) The department may withhold from reimbursement an amount up to 10% of the grant until the grantee's final project report has been received and approved, and the financial records on file with the department have been audited by the department and any issues resolved. If the department does not receive an approvable final project report within 12 months of the end of the project contract, then the grantee is in default of the contract and forfeits claim to the unpaid balance of the grant. The recovered funds are available only for commitment to future grants awarded under these rules.
(6) All grants may be subject to a postaudit.
(7) The department may revoke a grant made with money from the fund or withhold payment if the recipient fails to comply with the terms and conditions of the grant. If a grant is revoked, then the department may recover all funds awarded.
(8) If the grantee satisfies the match requirement with a commitment to maintain the practices as allowed in R 324.8912(3), then the grantee's contract shall include a maintenance plan describing the maintenance activities that will be accomplished and a schedule for each activity. As part of the contract, the grantee shall submit, in a format prescribed by the department, a report consistent with the maintenance schedule identified in the maintenance plan. The plan shall describe the maintenance activities that will be accomplished and include a schedule for each activity.