Michigan Administrative Code
Department - Environmental Quality
Water Resources Division
Conservation Reserve Enhancement Program (Clean Water Fund)
Section R. 324.8911 - Grant reporting and reimbursement

Universal Citation: MI Admin Code R. 324.8911

Current through Vol. 24-04, March 15, 2024

Rule 11.

(1) During the period of the grant, surface water grantees shall submit status reports to the department at a frequency consistent with their contract and in a format specified by the department. A status report shall include all of the following information, as appropriate:

(a) A narrative description of the progress, including all of the following information:
(i) The project name, the grantee name, and the reporting period.

(ii) The value of the match earned during the reporting period.

(iii) The accomplishments achieved during the reporting period for each task in the work plan.

(iv) Other accomplishments not anticipated in the work plan.

(v) Products generated during the reporting period.

(vi) Barriers to progress that have caused delays.

(vii) Activities scheduled for the next reporting period.

(viii) In addition, for grantees implementing an abandoned well management grant under R 324.8907(1)(h), both of the following shall be submitted:
(A) A listing of locations of each abandoned well that was plugged during the reporting period.

(B) Copies of abandoned well plugging records.

(b) A financial status report in a format consistent with the form provided by the department.

(c) A summary of the environmental benefits of the project, including pollutant reduction information and the number and types of best management practices implemented.

(d) Other appropriate information requested by the department in the grant or contract.

(2) The department shall make reimbursement of expenditures incurred during the reporting period upon approval of the status report.

(3) A grantee shall submit a final project report. A grantee shall ensure that the final project report is consistent with the format provided by the department and includes all of the following information, as appropriate:

(a) A brief narrative description of the project, including all of the following information, as appropriate:
(i) The project name and the grantee name.

(ii) The project goals and objectives.

(iii) An analysis of the extent to which the project achieved the goals and objectives.

(iv) A description of environmental benefits of the project, including all of the following:
(A) The number and types of best management practices implemented.

(B) Pollutant reduction information.

(C) Before and after pictures.

(v) A list of partners in the project and their contributions.

(vi) A list of products resulting from the project.

(vii) A summary of the water quality data collected.

(viii) An analysis of which portions of the project were successful, which were not successful, and the barriers to success.

(b) A financial report in a format consistent with the form provided by the department.

(c) In addition, recipients of grants to implement the surface water monitoring strategy under R 324.8907(1)(a) shall submit a compilation of data collected.

(d) In addition, recipients of abandoned well management grants under R 324.8907(1)(h), shall submit both of the following:
(i) The number and location of all abandoned wells and temporarily abandoned wells located during the project.

(ii) A list of locations of all oil, gas, and mineral wells identified during grant-eligible search activities.

(e) Other appropriate information requested by the department in the grant or contract.

(4) For grantees implementing structural best management practices, the department may conduct site inspections to ensure consistency with the approved plan.

(5) The department may withhold from reimbursement an amount up to 10% of the grant until the grantee's final project report has been received and approved, and the financial records on file with the department have been audited by the department and any issues resolved. If the department does not receive an approvable final project report within 12 months of the end of the project contract, then the grantee is in default of the contract and forfeits claim to the unpaid balance of the grant. The recovered funds are available only for commitment to future grants awarded under these rules.

(6) All grants may be subject to a postaudit.

(7) The department may revoke a grant made with money from the fund or withhold payment if the recipient fails to comply with the terms and conditions of the grant. If a grant is revoked, then the department may recover all funds awarded.

(8) If the grantee satisfies the match requirement with a commitment to maintain the practices as allowed in R 324.8912(3), then the grantee's contract shall include a maintenance plan describing the maintenance activities that will be accomplished and a schedule for each activity. As part of the contract, the grantee shall submit, in a format prescribed by the department, a report consistent with the maintenance schedule identified in the maintenance plan. The plan shall describe the maintenance activities that will be accomplished and include a schedule for each activity.

Disclaimer: These regulations may not be the most recent version. Michigan may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.