Code of Massachusetts Regulations
963 CMR - MASS. SCHOOL BUILDING AUTHORITY
Title 963 CMR 2.00 - School Building Grant Program
Section 2.07 - Forming the Project Team - Module 2
Universal Citation: 963 MA Code of Regs 963.2
Current through Register 1531, September 27, 2024
(1) Following the Eligibility Period and a successful Board of Directors vote to be invited into the Feasibility Study phase of the Authority's grant program, the Eligible Applicant will work with the Authority to form the project team and select an Owner's Project Manager and a Designer.
(2) Owner's Project Manager.
(a) If the estimated
construction, renovation, reconstruction or repair cost of the Approved Project
is estimated to be $1,500,000 or greater, or if so required by the Authority as
a condition to qualify for funding from the Authority, the Eligible Applicant
shall procure the services of an Owner's Project Manager pursuant to the
provisions of M.G.L. c. 149, § 44A1/2, 963 CMR 2.00 and any
guidelines established by the Authority, and shall use standard contract forms
established by the Authority.
(b)
Prior to publishing an advertisement to procure an Owner's Project Manager, the
Eligible Applicant shall review and adhere to the Authority's Owner's Project
Manager Selection Guidelines. Requirements of such Guidelines may include but
are not limited to, identification of a procurement administrator who may be a
voting member of the Selection Committee identified by the School Building
Committee. The Eligible Applicant shall use forms and processes that are
acceptable to the Authority.
(c)
Prior to executing a contract with the Owner's Project Manager, the Eligible
Applicant shall request the Authority's approval of the Owner's Project
Manager, in a form prescribed by the Authority and attend a meeting of the
Authority's Owner's Project Manager Review Panel to present their selection of
an Owner's Project Manager. The Authority shall, in its sole discretion,
approve or disapprove of the selection of the Owner's Project Manager. The
Authority may collect and maintain performance evaluation data relative to
Owner's Project Managers that have been approved by the Authority on school
projects and such performance evaluation data may be utilized in the Owner's
Project Manager approval process. In the event that the Authority determines
that an Owner's Project Manager is not performing to the satisfaction of the
Authority, the Authority retains the right to rescind its approval of an
Owner's Project Manager at any time or withhold initial approval based on the
performance evaluation data that has been collected by the Authority. The
Authority may determine that expenditures or project costs related to an
Owner's Project Manager whose approval has been rescinded are ineligible costs
and not reimbursable.
(d) Prior to
executing a contract with the Owner's Project Manager, the Eligible Applicant
shall submit documentation to the Authority describing in sufficient detail the
selection process utilized in procuring the Owner's Project Manager and
certifying in writing to the Authority that the Applicant used a
qualifications-based selection process pursuant to M.G.L. c. 149, §
44A1/2.
(e) In the event that
the Eligible Applicant elects to change the Owner's Project Manager during the
course of the Approved Project, the Eligible Applicant shall notify the
Authority in the format prescribed by the Authority 30 calendar days prior to
the effective date of any such change. The Authority shall, in its sole
discretion, approve or disapprove of the change of the Owner's Project Manager
prior to said change becoming effective, which approval shall not be
unreasonably withheld.
(f) The
duties of the Owner's Project Manager shall include, but not necessarily be
limited to:
1. managing and coordinating the
daily administration of the Approved Project to completion and final
audit;
2. reviewing and submitting
deliverables, in accordance with the requirements and timeline established by
the Authority;
3. monitoring and
reporting on the project schedule, total project budget and cash
flow;
4. monitoring and reporting
on the Requests for Information from the general contractor to the designer or
to anyone else on the project team;
5. monitoring and reporting on the
performance of the general contractor and providing administration of the
contract between the Eligible Applicant and the general contractor;
6. monitoring and reporting on the
performance of the designer and providing administration of the contract
between the Eligible Applicant and the designer;
7. assisting the Eligible Applicant in the
procurement of other vendors and contractors and execution of other contracts
and agreements associated with the Approved Project;
8. maintaining all records and reports
related to the project;
9.
assisting the Eligible Applicant in preparation of requests for reimbursements,
and other documentation required to be submitted to the Authority;
10. assisting the Eligible Applicant with
completing the DCAMM Standard Contractor Evaluation Form at fifty percent
project completion and at final completion of the project. Further, the Owner's
Project Manager shall assist the Eligible Applicant with completing and filing
with the Authority the Authority's 50% DCAMM Notification form and 100% DCAMM
Notification form;
11. assisting
the Eligible Applicant with completing the DCAMM Standard Designer Evaluation
Form at the completion of Schematic Design, at the completion of 100%
construction documents, and at final General Contractor/Construction Manager
payment. Further, the Owner's Project Manager shall assist the Eligible
Applicant with completing and filing with the Authority the Authority's
Designer Evaluation Notification form at the completion of each of these three
project phases;
12. providing
representation at meetings related to the project and at the construction
site;
13. notifying, in a timely
fashion, the Eligible Applicant and the Authority of defective work;
and
14. any other requirements
pursuant to 963 CMR 2.00, guidelines, policies or the standard contract as
developed by the Authority.
(g) During the course of the Approved
Project, the Eligible Applicant shall require the Owner's Project Manager to
submit a timely, monthly report of the progress of the Approved Project,
including cash flow projections, Affirmative Marketing Program Goals, Workforce
Participation Goals for Minorities and Women, and a project schedule, to the
Authority. The monthly reports shall be in writing in a form acceptable to the
Authority.
(h) During the course of
the Approved Project, the Eligible Applicant shall investigate and review, and
shall require the Owner's Project Manager to investigate and review, the
progress and quality of construction.
(i) The Authority maintains the right to
direct the Eligible Applicant to remove the Owner's Project Manager for
noncompliance with any applicable provisions of federal, state or local laws,
963 CMR 2.00, any other regulations, the terms and conditions of the Project
Funding Agreement between the Eligible Applicant and the Authority, or any
administrative directives issued by the Authority now in effect or hereafter
promulgated and/or any guidelines, policies or rules established by the
Authority.
(j) In the event that a
dispute arises between the general contractor, and/or any sub-contractors,
and/or the designer, including, but not necessarily limited to, disputes
regarding the performance, quality, acceptability, fitness and rate of progress
of the Approved Project or the requirements of the designer's contract or the
contractors' construction contract(s), the Eligible Applicant shall cause the
Owner's Project Manager to report any such claims, disputes, or other matters
in question relating to the performance by the general contractor,
sub-contractor, designer or vendor to the Authority in writing as soon as
reasonably possible. The Eligible Applicant shall require the Owner's Project
Manager to take all reasonable efforts designed to resolve any such claims,
disputes, or other matters in question.
(k) The Eligible Applicant shall provide the
Authority and the Owner's Project Manager with unrestricted access to the
premises of the project at all reasonable times and to examine all agreements,
construction contract documents, books, records and all other documents and
materials related to the project, for the purpose of determining compliance
with 963 CMR 2.00, the Project Funding Agreement and assessing the progress of
the project.
(l) Nothing in 963 CMR
2.00 shall be construed as an assumption by the Owner's Project Manager of the
responsibilities or duties of the vendors, contractors or designer. The Owner's
Project Manager's services shall be rendered based on industry standards and in
coordination with the services provided by the designer. It is not intended
that the services of the Owner's Project Manager and designer be competitive or
duplicative, but rather complementary. The Owner's Project Manager shall be
able to rely upon the vendors, designers and contractors for the proper
performance of their obligations pursuant to their respective contracts with
the Eligible Applicant.
(m) The
Owner's Project Manager shall certify to the Authority, in a format and manner
prescribed by the Authority, that the project director for the Owner's Project
Manager is certified in the Massachusetts Certified Public Purchasing Official
Program for School Project Designers and Owner's Project Managers as
administered by the Inspector General of the Commonwealth of
Massachusetts.
(3) Designer Services.
(a) The Authority has established a Designer
Selection Panel for the selection of designers, programmers and other entities
in connection with public school construction projects seeking funding from the
Authority where the estimated construction cost is greater than or equal to an
amount established by the Authority.
(b) Eligible Applicants seeking funding from
the Authority for projects where the estimated construction cost is less than
an amount established by the Authority, shall be conducted pursuant to M.G.L c.
7C, §54 by the respective city, town, regional school district or
independent agricultural and technical school, unless otherwise determined by
the Authority. In such cases, prior to executing a contract with the designer,
the Eligible Applicant shall submit documentation to the Authority describing
in sufficient detail the selection process utilized in procuring the designer
and certifying in writing to the Authority that the Eligible Applicant used a
selection process pursuant to M.G.L c. 7C, §54.
(c) The Authority shall, in its sole
discretion, approve or disapprove of the appointment of the designer which
approval shall not be unreasonably withheld. The Authority may maintain
performance evaluation data relative to designers that have provided designer
services for school projects and such performance evaluation data may be
utilized in the Designer Selection process.
(d) In the event that the Eligible Applicant
changes the designer during the course of the Approved Project, the Eligible
Applicant shall notify the Authority in writing, 30 days prior to the effective
date of any such change. The Authority shall, in its sole discretion, approve
or disapprove of the change of the designer prior to said change becoming
effective, which approval shall not be unreasonably withheld.
(e) When contracting for designer services
for an Approved Project, the Eligible Applicant shall use standard contract
forms established by the Authority.
(f) The designer shall certify to the
Authority, in a format and manner prescribed by the Authority, that the
individual directly in charge of the project is certified in the Massachusetts
Certified Public Purchasing Official Program for School Project Designers and
Owner's Project Managers as administered by the Inspector General of the
Commonwealth of Massachusetts.
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