Code of Massachusetts Regulations
950 CMR - OFFICE OF THE SECRETARY OF THE COMMONWEALTH
Title 950 CMR 120.00 - Information Technology Purchasing Process
Section 120.05 - Submission and Approval Process
Current through Register 1537, December 20, 2024
(1) To implement a process that ensures that all technology purchases by Registries of Deeds are compatible with each other, it is imperative that all acquisitions be coordinated through a central control point. This "control point" shall be the Director of the Secretary's Auto mated Systems Division. The Director will establish a top-down Secretary IT planning process. The Secretary's ITD Plan will address a framework for all Registry of Deeds hardware, software and telecommunications standards conforming, where practicable, to existing State Information Technology Division (ITD) hardware, software and telecommunications standards.
(2) Once the Secretary's IT Plan has been drafted, approved and released, each Registry of Deeds will prepare a Registry ITD Plan that is in consonance with Secretary's Plan and submit it for review to the Director of the Secretary's Automated Systems Division.
(3) Each Registry IT Plan will contain and describe the IT initiatives that it intends to undertake to improve the efficiency and/or effectiveness of their operation. The Director of the Secretary's Automated Systems Division will review each Registry plan and approve, reject and or return it for additional information. Once the Director of the Secretary's Automated Systems Division has approved the Registry's IT Plan, individual technology acquisition requests will be reviewed by said Director on the basis of the Registry's plan and its conformance with the Secretary's IT Plan.
The following sections describe this process.
Each Registry will deliver its Registry IT Plan and all revisions to the Secretary. Each Registry IT Plan will be subject to review by the Director of the Secretary's Automated Systems Division, and others as appropriate. The Secretary may delay action on any pending request until the Registry IT Plan of the requesting Registry is complete and current.
Each Registry will deliver to the Secretary their IT Initiatives as they are developed. Each initiative will contain a plan to improve the efficiency and/or effectiveness of its operation. For example, an initiative could describe a project to automate a business function or to enhance an already automated process or function, in order for the Registry to improve the achievement of its mission.