Code of Massachusetts Regulations
840 CMR - PUBLIC EMPLOYEE RETIREMENT ADMINISTRATION COMMISSION
Title 840 CMR 2.00 - Retirement Board Travel
Section 2.06 - Transportation

Universal Citation: 840 MA Code of Regs 840.2

Current through Register 1531, September 27, 2024

(1) Cost-effective means of transportation shall be utilized.

(2) All travel should be at the lowest fare available, generally economy/coach. The board may, by supplementary regulation, submitted and approved by PERAC, establish routing criteria, for example, requiring no more than one interim stop each way; not requiring more than one scheduled airplane transfer each way; orallowing for reasonable departure and arrival times.

(3) A retirement board shall not make payment or reimbursement for airline club member-ships.

(4) If a retirement board authorizes the use of rental cars, the board may, by supplementary regulation, submitted to and approved by PERAC, establish that the source of such cars shall be a national rental agency, and that the rental cars shall be "standard class". It is the traveler's responsibility to verify that the rate charged is the rate negotiated.

(5) The retirement board may determine whether optional insurance coverage for travel will be required.

(6) Any motor vehicle accidents which occur while using a rental car while on board-approved travel are to be reported as soon as practicable, in writing to the appropriate authorities, with copies of all such reports provided to the board.

(7) No reimbursements shall be made for fines or other expenses incurred as a result of traffic violations while on board-approved travel. The traveler is personally responsible for such expenses.

(8) The retirement board shall, by supplementary regulation, submitted and approved by PERAC, establish the allowable rate of reimbursement for use of personal motor vehicle. The per mile rate of reimbursement shall not exceed the amount allowed by the Internal Revenue Service. If the board does not submit a supplementary regulation, then the Internal Revenue Service rate shall be used. Parking fees and toll charges may be reimbursed, subject to proper documentation.

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