Code of Massachusetts Regulations
815 CMR - COMPTROLLER'S DIVISION
Title 815 CMR 4.00 - Late Penalty Interest
Section 4.03 - Contractual Requirements
Current through Register 1531, September 27, 2024
(1) In addition to applicable statutory and/or regulatory requirements departments must include in all contracts, purchase orders, master-service agreements, price agreements and other forms of contracts, provisions which describe the invoicing and bill paying procedures which govern the contract including:
(2) Departments must have contracts executed and encumbrances approved on MMARS prior to the delivery of the goods and/or services in compliance with the MMARS Policy and Procedures Manuals, as amended, as well as compliance with applicable procurement regulation, and/or other administrative rules.
(3) Departments must establish encumbrances for emergency procurements so as to assure the availability of funds and approvals to pay invoices for such emergency goods and/or services procured. The payment date for emergency procurements shall be 45 days.
(4) The payment date for contracts which do not specify a payment date or for purchases which are authorized to be made without a purchase order or contract shall be 45 days.
(5) Departments procuring the services of Medicaid providers shall continue to process payments in accordance with federal standards delineated in 42 C.F.R. § 447.45(d).