Code of Massachusetts Regulations
803 CMR - DEPARTMENT OF CRIMINAL JUSTICE INFORMATION SERVICES
Title 803 CMR 8.00 - Obtaining Criminal Offender Record Information (CORI) for Research Purposes
Section 8.04 - Precautions for CORI Utilization for Research Purposes

(1) All agencies and individuals who use CORI for research shall preserve the anonymity of the individuals whose CORI is sought.

(2) A non-criminal justice agency seeking CORI for research purposes shall designate and specifically identify in its CORI Research Application the research project member(s) responsible for preserving the anonymity of research subjects.

(3) The research project director and each project member shall complete an Individual Agreement of Non-disclosure (AOND).

(4) The original AONDs shall be retained by the research project director for a minimum of three years following project completion or termination.

(5) The project researchers shall segregate identifying data from the rest of the CORI by assigning an arbitrary, non-duplicating code which shall be maintained in a secure place under the control of the project director.

(6) Access to the code shall be limited to the project director and to those project members specifically identified as responsible for preserving the anonymity of the research.

(7) Hard copies and electronic copies of CORI shall only be retained and stored as provided in 803 CMR 2.14: Storage and Retention of CORI.

(8) Upon completion or termination of the research project, the project director shall destroy the code and all CORI data and shall attest to DCJIS, in writing, that such destruction has been effected.

(9) Hard and electronic copies of CORI shall only be destroyed in accordance with the provisions of 803 CMR 2.15: Destruction of CORI and CORI Acknowledgment Forms.