Code of Massachusetts Regulations
803 CMR - DEPARTMENT OF CRIMINAL JUSTICE INFORMATION SERVICES
Title 803 CMR 2.00 - Criminal Offender Record Information (CORI)
Section 2.11 - Requirements for Requestors to Request CORI
Current through Register 1531, September 27, 2024
(1) Prior to submitting a CORI request, a requestor, including any individual, employer, volunteer organization, landlord, property management company, real estate agent, public housing authority or governmental licensing agency, shall:
(2) Model CORI Acknowledgment Forms with the required fields of information are available on the DCJIS website. Requestors shall either use the applicable published CORI Acknowledgment Forms or incorporate the language and information provided on such forms into their applications.
(3) To complete the CORI Acknowledgment Form, the subject shall provide:
(4) In the course of reviewing a CORI Acknowledgment Form, if the requestor finds other names or dates of birth used by the subject or by which the subject has been known, the requestor may submit this information to the iCORI system. Requestors shall notify the subject of the source of the identifying information when the CORI results are returned. When the requestor is a CRA, the CRA's client shall notify the subject of the source of the identifying information.
(5) In order to verify the identity of a subject and to comply with 803 CMR 2.11(1)(b), one of the following methods shall be used:
An employer, volunteer organization, landlord, property management company, real estate agent, or public housing authority that verifies a subject's identity via videoconference shall verify the subject's identity in person or by acceptance of a notarized CORI Acknowledgment Form within seven days of the subject reporting to work or a volunteer opportunity or acceptance of a lease or rental. In instances where the identity does not match the information provided, the requestor shall submit a new CORI request with the information verified either in person or by acceptance of a notarized CORI Acknowledgment Form.
It is not necessary for an employer, volunteer organization, landlord, property management company, real estate agent, or public housing authority to re-verify a prior verification by videoconference if the subject does not subsequently report in person to work or a volunteer opportunity or for acceptance of a lease or rental.
For any subject verified by videoconference between April 9, 2020 and June 15, 2021, which subject is required by 803 CMR 2.11(5)(e) to be re-verified, the re-verification may be completed by July 9, 2021 but must be completed no later than July 9, 2021
DCJIS may supplement 803 CMR 2.00 in the future with written guidance requiring that verification by videoconference be accompanied by the electronic or paper submission of copies of any documents described in 803 CMR 2.11(5)(a), (b), (c), or (d).
(6) A requestor shall submit all the following information for each request:
(7) For employers, volunteer organizations, and governmental licensing agencies, CORI Acknowledgment Forms shall be valid for one year from the subject's having signed the form or until the conclusion of a subject's employment or licensing period, whichever comes first.
(8) For employer, volunteer organization, or government licensing agency may submit a new request for CORI within one year of the subject's having signed the original CORI Acknowledgment Form as long as the requestor notifies the subject on its CORI Acknowledgment Form that a CORI may be requested at any time within that one year.
(9) Nothing in 803 CMR 2.00 shall be construed to prohibit an employer or governmental licensing agency from making an adverse employment, volunteer, or licensing decision on the basis of a subject's refusal to consent to a lawful request for CORI.
(10) If a subject's license expires or is revoked, a subject's CORI Acknowledgment Form shall become invalid.
(11) CORI Acknowledgment Forms shall be retained by the requestor for a minimum of one year from the date of the subject's signature.