Code of Massachusetts Regulations
802 CMR - OPERATIONAL SERVICES DIVISION
Title 802 CMR 3.00 - Disposition Of Surplus State Property (personal)
Section 3.03 - Responsibilities of Agencies

(1) Agencies must examine their inventories of equipment, supplies and materials and periodically, but no less than annually, and report property that is no longer needed to the SSPO. The disposal of all surplus, salvage, scrap, and worthless property must be coordinated through the SSPO. State agencies may not transfer, donate, destroy or otherwise dispose of property without following SSPO procedures. Agencies must advise SSPO of all items which are of no further use to them, with the exception of worthless property. For specific guidance concerning the disposal of worthless property, see 802 CMR 3.04(6).

(2) Agencies may not transfer surplus property from one geographic location (street address) to another without approval of the SSPO.

(3) Agencies should contact the SSPO in accordance with established SSPO procedures for disposition information on items which may be suitable for sale, auction or use by other state agencies.

(4) Items declared as surplus, salvage or scrap under the appropriate condition code will remain the responsibility of the declaring agency until disposal has been completed. Additionally, if items declared for disposal must be removed from the reported location, SSPO must be notified immediately. Agencies are responsible for ensuring that any confidential or sensitive data is removed from surplus property prior to transfer.

(5) Agencies must follow all applicable SSPO policies and procedures, unless a waiver is granted by the SSPO.