Code of Massachusetts Regulations
651 CMR - EXECUTIVE OFFICE OF ELDER AFFAIRS
Title 651 CMR 16.00 - Home Care Worker Registry
Section 16.07 - Implementation, Maintenance, and Data Submission
Universal Citation: 651 MA Code of Regs 651.16
Current through Register 1531, September 27, 2024
(1) Registry Implementation.
(a) HCW Agencies
shall provide written notice to all HCWs regarding HCW's obligation to submit
the data elements listed in 651 CMR 16.06(1) to the Registry, and the exemption
process pursuant to 651 CMR 16.06(3), within 30 days after June 28,
2019.
(b) HCW Agencies shall
process exemption requests and compile the HCW Data for submission to EOEA
within 60 days after June 28, 2019.
(c) HCW Agencies shall submit their completed
HCW Data to EOEA within 90 days after June 28, 2019.
(d) EOEA shall aggregate all HCW Data
submitted by the HCW Agencies in accordance with 651 CMR 16.03 and use it to
create the Registry and provide Registry access within 90 days after the
deadline for HCW Agencies to submit the required HCW Data.
(2) Registry Maintenance.
(a) HCW Agencies
shall provide written notice to HCWs regarding an HCW's obligation to submit
the data elements listed in 651 CMR 16.06 for inclusion in the Registry, and
the exemption process pursuant to 651 CMR 16.04, upon hire and at least
annually thereafter.
(b) HCW
Agencies shall regularly update their HCW Data and maintain current HCW Data by
collecting HCW Data for new hires, deleting HCW Data for former HCWs, and
expediting exemption requests as received.
(c) HCW Agencies shall submit complete and
updated HCW Data to EOEA on a quarterly basis. A schedule of specific dates for
quarterly submissions shall be issued by EOEA.
(d) HCW Agencies shall immediately notify
EOEA if HCW Agencies determine previously submitted HCW Data was inaccurate or
included HCW Data that was exempt. HCW Agencies shall immediately notify EOEA
of exemption requests when received. EOEA shall attempt to correct or remove
the HCW Data as soon as is reasonably possible.
(e) EOEA shall update the Registry and
provide access to it within 30 days after receipt of HCW Data.
(f)
New HCW
Agencies.
1. ASAPs shall inform
EOEA of any new HCW Agency contracts since the previous reporting
period.
2. New HCW Agencies shall
be required to comply with the HCW Data submission requirements prior to the
deadline of the next full reporting quarter after the execution of their
contract with an ASAP.
(3) HCW Data Transfer. The HCW Agency shall transfer the HCW Data to EOEA in accordance with instructions issued by EOEA to ensure the security and integrity of the information.
(4) HCW Data Receipt.
(a)
EOEA will accept all properly formatted HCW Data timely submitted by HCW
Agencies and prepare the information for Access as provided by 651 CMR
16.07.
(b) EOEA shall assign each
HCW a unique identification number and review all submitted data in an effort
to eliminate duplicative entries.
(c) The unique identification number created
by EOEA shall be considered HCW Data after it is assigned to each
HCW.
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