(a) Applications must be received by
the means indicated in the Program Notice for the grant round and by the date
and time listed in the Program Notice, with all required elements complete and
on forms prescribed by the Board. Late, incomplete, or nonconforming
applications will be rejected.
(b)
The Applicant must agree to all the assurances for the planning and design
phase listed in
605 CMR
6.05(2)(c).
(c) Applications for the planning and design
phase must include:
1. A copy of the Library
Building Program, including:
a. a concise
history of the library and the community;
b. community analysis with demographics and a
30 year population projection
c.
the library's mission, values, and service roles;
d. previous and current facility and
organizational planning efforts, if applicable, including strategic plan and/or
master plan excerpts involving facility improvement goals;
e. description of the existing
building;
f. analysis of current
collections, services, and programs;
g. pertinent trends and statistics, including
staffing and public use;
h. a Needs
Assessment
i. site and exterior
considerations;
j. area
descriptions including primary services/functions, seating capacity, collection
capacity, occupancy, furniture and equipment, architectural or other
considerations, adjacencies, and net square footages; for shared building
public library projects, area descriptions of any proposed shared spaces must
be included;
k. preliminary total
gross square footage figure based on all area descriptions and guidelines from
the publications Library Space: A Planning Resource for Librarians and
Building Blocks for Planning Functional Library Space and including at
least 30% allowance for unassigned space;
l. energy-related goals for the
library/community;
m. diversity,
equity, and inclusion priorities for the new building and how this program
addresses them;
n. special
circumstances for the library and/or the community not included elsewhere in
the building program;
o.
requirements for:
i. sustainability
ii. accessibility
iii. security
iv. acoustics
v. data and telecommunications
vi. lighting and electrical
vii. furniture, fixtures and
equipment
viii.
ergonomics
ix. signage;
p. evidence of community
engagement efforts in creating the Library Building Program;
q. photographs with descriptive captions
(site, building exterior, building interior) of existing facility as well as
potential new locations, as applicable.
2. An assessment of municipal finances, as
mandated in the Program Notice for the grant round.
3. If considering renovating or restoring the
existing library, a condition assessment of the facility prepared by a building
science firm, registered engineer, or registered architect retained through
adherence to all applicable procurement laws. Elements of the report include
but are not limited to:
a. site and grounds -
pavement, curbs, loading docks, walks, landscaping, irrigation, site drainage,
exterior lighting, walls, fencing/railings, signage, and exterior
amenities;
b. structural systems -
Foundations and structural framing of walls, columns, intermediate floors, and
roofs;
c. building envelope -
Roofing systems, exterior finishes, stairs and steps, exterior doors, and
windows;
d. interior building
components - Interior finishes;
e.
mechanical systems - Electrical, heating ventilation/ air conditioning,
plumbing and conveyance systems;
f.
regulatory compliance - Life safety, fire suppression systems, and general
visual review of property compliance to the Americans with Disabilities Act
(ADA).
4. A map showing
existing and possible future library sites that meet the criteria in
605 CMR 6.02:
Approved Site.
5. For joint public library projects,
applications must also include:
a. the
combined populations served by the communities to be used in the planning
process;
b. an official Management
Plan, agreed upon by the municipalities proposing the joint public library
(See
605 CMR 6.02:
Management Plan).
6. For shared building public library
projects, applications must also include:
a.
list of other departments to be housed in the shared building and a description
of any overlap of services;
b.
estimated proportion of building's net square footage dedicated to library
services; c. estimated proportion of building's net square footage allocated to
shared space the library can utilize;
d. an official Management Plan, agreed upon
by the municipality and library (see
605 CMR 6.02:
Management Plan).
7. Applicants may be asked to furnish
additional information or documentation as required by the Board.