Code of Massachusetts Regulations
503 CMR - UNDERGROUND STORAGE TANK PETROLEUM PRODUCT CLEANUP FUND ADMINISTRATIVE REVIEW BOARD
Title 503 CMR 2.00 - Underground Storage Tank Petroleum Product Cleanup Fund Regulations Implementing M.g.l. C. 21j
Section 2.10 - Applying for Reimbursement
Universal Citation: 503 MA Code of Regs 503.2
Current through Register 1531, September 27, 2024
(1) Form of Claims for Response Action.
(a) Any Claims for Response Actions after
July 1, 1994 shall be made on the Application for Reimbursement (see
Appendix 4). Such Claims shall include all required documents. For
electronic submission permission and requirements, see the DOR
UST Program website at www.mass.gov/ust. All Claims shall be accompanied by
Proof of Payment, copies of all invoices and all backup documentation necessary
to support the invoices.
(b) A
Claimant may file multiple Claims for Reimbursement in the connection with a
Response Action after the Board approves the Application for Eligibility.
Claims may be filed while a Response Action is occurring. Claims are subject to
the following requirements:
1. All Claims
must be submitted no later than 365 days from the date of payment. In the case
of retainer payments, all claims must be submitted within 365 days from the
date of service.
2. Claims for less
than $2,500.00 may be submitted once every 90 days.
3. Claims greater than $2,500.00 may be
submitted once a month.
4. No more
than one Claim per month may be submitted regardless of amount;
5. When submitting a Claim, submit all
expenditures to date not previously submitted.
6. The Board shall not approve a Claim to the
extent it includes costs, expenses and obligations paid more than 365 days
before the submission of the Application for Eligibility.
(c) Within 45 days of presenting a Claim for
Reimbursement to the Board or within 45 days of presenting supplemental
information requested by the Board, DOR shall notify the Claimant in writing of
the Board's determination as to the Claim for Reimbursement. For the purposes
of administering the program, a Claim shall be considered complete upon its
receipt, review by DOR, and presentation to the Board.
(2) Supplementing Claims.
(a) Before presenting a
Claim to the Board for a vote, the DOR shall forward to the Claimant a claim
review worksheet. The claim review worksheet shall list the DOR's
recommendation for payment. The Claimant shall have 21 days to respond to DOR's
recommendation. Any supplemental information to substantiate the Claim shall
include Proof of Payment and backup documentation.
(b) If DOR receives supplemental information
within 21 days, DOR shall review the Claim. The recommendation for payment may
be adjusted upon receipt of supplemental information.
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