(2) Prior to the development and
implementation of its PTASP, the Transportation Authority shall continue to
maintain, update, and implement its written System Safety Program Plan (SSPP)
pursuant to 49 CFR Part 659 which shall include:
(a) A policy statement signed by the
Transportation Authority's chief executive that endorses the safety program and
describes the authority that establishes the SSPP.
(b) A clear definition of the goals and
objectives for the safety program and stated management responsibilities to
ensure they are achieved.
(c) An
overview of the management structure of the Transportation Authority,
including:
1. An organization chart;
2. A description of how the safety function
is integrated into the rest of the rail transit organization; and
3. Clear identification of the lines of
authority used by the Transportation Authority to manage safety
issues.
(d) The process
used to control changes to the SSPP, including:
1. Specifying an annual assessment of whether
the SSPP should be updated; and
2.
Required coordination with the Department, including timeframes for submission,
revision, and approval.
(e) A description of the specific activities
required to implement the system safety program, including:
1. Tasks to be performed by the
Transportation Authority safety function, by position and management
accountability, specified in matrices and/or narrative format; and
2. Safety-related tasks to be performed by
other Transportation Authority departments, by position and management
accountability, specified in matrices and/or narrative format.
(f) A description of the process
used by the Transportation Authority to implement its hazard management
program, including activities for:
1. Hazard
identification;
2. Hazard
investigation, evaluation and analysis;
3. Hazard control and elimination;
4. Hazard tracking; and
5. Requirements for ongoing reporting to the
Department relating to hazard management activities and status.
(g) A description of the process
used by the Transportation Authority to ensure that safety concerns are
addressed in modifications to existing systems, vehicles, and equipment, which
do not require formal safety certification but which may have safety
impacts.
(h) A description of the
safety certification process required by the Transportation Authority to ensure
that safety concerns and hazards are adequately addressed prior to the
initiation of major projects to extend, rehabilitate, or modify an existing
system, or to replace vehicles and equipment.
(i) A description of the process used to
collect, maintain, analyze, and distribute safety data, to ensure that the
safety function within the Transportation Authority receives the necessary
information to support implementation of the system safety program.
(j) A description of the process used by the
Transportation Authority to perform accident notification, investigation and
reporting, including:
1. Notification
thresholds for internal and external organizations;
2. Accident investigation process and
references to procedures;
3. The
process used to develop, implement, and track corrective actions that address
investigation findings;
4.
Reporting to internal and external organizations; and
5. Coordination with the
Department.
(k) A
description of the process used by the Transportation Authority to develop an
approved, coordinated schedule for all emergency management program activities,
which include:
1. Meetings with external
agencies;
2. Emergency planning
responsibilities and requirements;
3. Process used to evaluate emergency
preparedness, such as annual emergency field exercises;
4. After action reports and implementation of
findings;
5. Revision and
distribution of emergency response procedures;
6. Familiarization training for public safety
organizations; and
7. Employee
training.
(l) A
description of the process used by the Transportation Authority to ensure that
planned and scheduled internal safety reviews are performed to evaluate
compliance with the SSPP, including:
1.
Identification of departments and functions subject to review;
2. Responsibility for scheduling
reviews;
3. Process for conducting
reviews, including the development of checklists and procedures and the issuing
of findings;
4. Review of reporting
requirements;
5. Tracking the
status of implemented recommendations; and
6. Coordination with the oversight
agency.
(m) A
description of the process used by the Transportation Authority to develop,
maintain, and ensure compliance with rules and procedures having a safety
impact, including:
1. Identification of
operating and maintenance rules and procedures subject to review;
2. Techniques used to assess the
implementation of operating and maintenance rules and procedures by employees,
such as performance testing;
3.
Techniques used to assess the effectiveness of supervision relating to the
implementation of operating and maintenance rules; and
4. Process for documenting results and
incorporating them into the hazard management program.
(n) A description of the process used for
facilities and equipment safety inspections, including:
1. Identification of the facilities and
equipment subject to regular safety-related inspection and testing;
2. Techniques used to conduct inspections and
testing;
3. Inspection schedules
and procedures; and
4. Description
of how results are entered into the hazard management process.
(o) A description of the
maintenance audits and inspections program, including identification of the
affected facilities and equipment, maintenance cycles, documentation required,
and the process for integrating identified problems into the hazard management
process.
(p) A description of the
training and certification program for employees and contractors, including:
1. Categories of safety-related work
requiring training and certification;
2. A description of the training and
certification program for employees and contractors in safety-related
positions;
3. Process used to
maintain and access employee and contractor training records; and
4. Process used to assess compliance with
training and certification requirements.
(q) A description of the configuration
management control process, including:
1. The
authority to make configuration changes;
2. Process for making changes; and
3. Assurances necessary for formally
notifying all involved departments.
(r) A description of the safety program for
employees and contractors that incorporates the applicable local, state, and
federal requirements, including:
1. Safety
requirements that employees and contractors must follow when working on, or in
close proximity to, rail transit agency property; and
2. Processes for ensuring the employees and
contractors know and follow the requirements.
(s) A description of the hazardous materials
program, including the process used to ensure knowledge of and compliance with
program requirements.
(t) A
description of the drug and alcohol program and the process used to ensure
knowledge of and compliance with program requirements.
(u) A description of the measures, controls,
and assurances in place to ensure that safety principles, requirements and
representatives are included in the rail transit agency's procurement
process.
(3) The
Transportation Authority shall submit the SSPP or PTASP to the Department for
review and approval prior to its implementation. The SSPP or PTASP should be
submitted in electronic format via email to the Program
Manager. Supporting procedures and referenced materials may be submitted in
hard copy, by fax, mail, email, or in-hand delivery.
(5) Should the
Transportation Authority update the SSPP or PTASP outside the annual review
cycle, either upon its own initiative or upon the written request of the
Department for modifications to the SSPP or PTASP, the Transportation Authority
shall submit a revised SSPP or PTASP to the Department. The SSPP or PTASP
should be submitted in electronic format via email to the
Program Manager within 30 calendar days of the event requiring the changes.
Supporting procedures and referenced materials may be submitted in hard copy,
by fax, mail, email, or in-hand delivery.
(6) The Transportation Authority shall submit
to the Department as part of its SSPP or PTASP, a description of the process
used by the Transportation Authority to develop, maintain, and ensure
compliance with rules and procedures having a safety impact, including:
(a) Identification of operating and
maintenance rules and procedures subject to review;
(b) Techniques used to assess the
implementation of operating and maintenance rules and procedures by employees,
such as performance testing;
(c)
Techniques used to assess the effectiveness of supervision relating to the
implementation of operating and maintenance rules; and
(d) Process for documenting results and
incorporating them into the Hazard Management Process.
