Current through Register 1518, March 29, 2024
(1) The system of
internal controls submitted by a gaming licensee in accordance with
205
CMR 138.02 shall detail the responsibilities
and functions of the main bank, which shall include:
(a) Receipt of cash, value chips, winning
Sports Wagering tickets, gaming vouchers, jackpot payout slips, and personal
checks received for gaming purposes from cage cashiers in exchange for
cash;
(b) Receipt of cash from the
count room;
(c) Preparation of the
overall cage reconciliation and accounting records, and independent
verification of all bank assets by the main banker;
(d) Preparation of the daily bank deposit for
cash, cash equivalents, counter checks, and personal checks;
(e) Issuance, receipt, and reconciliation of
imprest funds used by slot attendants; and
(f) Receipt of unsecured currency and
vouchers.
A copy of the cage cashiers' count sheets and documentation
shall be sent to the gaming licensee's accounting department.
(2) The system of internal
controls submitted by a gaming licensee in accordance with
205
CMR 138.02 shall detail the responsibilities
and functions of the marker bank, which shall include:
(a) Maintenance of credit application
information;
(b) Setting minimum
and maximum amounts for patron credit lines;
(c) Maintenance of serially prenumbered forms
used in sequential order accounted for by employees with no incompatible
functions;
(d) Marking originals
and copies of void marker slips "void" and including the signature of the
individual responsible for preparing the slip(s);
(e) Accountability for marker slips, which
must be a five-part form (redemption, accounting, issuance, and acknowledgement
copy along with the original) attached in a book, which shall be maintained by
the finance department but may be issued to the table games department.
1. Marker slips may be issued for chips,
cash, or gaming vouchers.
2. Marker
slips shall include the signature of the marker bank cashier, who shall time
stamp the acknowledgment copy of the five-part form.
3. The original and redemption copies of the
marker slips shall be maintained in marker bank.
(3) The system of internal
controls submitted by a gaming licensee in accordance with
205 CMR
138.02 shall detail the responsibilities and
functions of the kiosk bank, including the following:
(a) Replenishment of empty cassettes with
full imprest cassettes, which shall be performed by the main banker;
(b) Daily receipt of, and accountability for,
gaming vouchers that have been redeemed for cash;
(c) Receipt of bill validator boxes from the
main bank and counting of the currency therein.
(4) The system of internal controls submitted
by a gaming licensee in accordance with
205 CMR
138.02 shall detail the responsibilities and
functions of the chip bank, which shall include:
(a) Procedures to be followed with respect to
fills, including, at a minimum:
1. That fill
slips be prepared by a chip bank cashier either manually or electronically;
i. If manually prepared, that they be
prepared using a four-part form that includes drop box, acknowledgement, chip
bank, and accounting copies and inserted into a locked dispenser which has
access maintained and controlled by finance department employees with no
incompatible functions; and
ii. If
electronically prepared, that they be prepared on a three-part form that
includes a drop box, acknowledgement, and chip bank copy which may not be
changed or removed by any personnel involved in its preparation;
2. That fill slips be serially
prenumbered forms and used in sequential order;
3. That fill slips contain the following
information upon preparation:
i.
Denominations of chips being distributed;
ii. Total amount of each
denomination;
iii. Total amount of
all denominations;
iv. Game and
table number where chips are being distributed;
v. Date and shift;
vi. Signature of chip bank cashier and/or the
identification code;
4.
When applicable, that fill slips be marked "void" and signed by the
cashier;
(b) Procedures
to be followed with respect to credits, including, at a minimum:
1. That credit splits be prepared by a chip
bank cashier either manually or electronically;
i. If manually prepared, that they be
prepared using a four-part form that includes drop box, acknowledgement, chip
bank, and accounting copies inserted into a locked dispenser which has access
maintained and controlled by finance department employees with no incompatible
functions;
ii. If electronically
prepared, that they be prepared on a three-part form that includes a drop box,
acknowledgement, and chip bank copy which many not be changed or removed by any
personnel involved in its preparation;
2. That credit slips be serially prenumbered
forms and used in sequential order;
3. That credit slips contain the following
information:
i. Denominations of chips being
returned to the chip bank;
ii.
Total amount of each denomination;
iii. Total amount of all
denominations;
iv. Game and table
number where chips are being removed;
v. Date and shift;
vi. Signature of chip bank cashier;
4. When applicable, that fill
slips be marked "void" and signed by the cashier.
(5) The system of internal
controls submitted by a gaming licensee in accordance with
205 CMR
138.02 shall outline the procedures for
accepting deposit checks from gaming patrons.
(a) The procedures shall include the
responsibilities of the cage cashier, which shall include, at a minimum:
1. Endorsing the check "for deposit
only":
2. Initialing the
check;
3. Date- and time-stamping
the check;
4. Verifying signatures
using either an ID card or the gaming licensee's personnel file;
5. Ensuring that patrons do not exceed
authorized daily amounts;
6.
Exchanging the check for cash in an amount equal to the amount for which the
check is written.
(b)
Refusal to accept checks made payable to an individual, including social
security checks, unemployment checks, disability checks, and payroll
checks.
(c) Refusal to accept funds
obtained using a cash advance from a credit card.
(d) Accepting personal checks only if they
are:
1. Written on a commercial bank or credit
union;
2. Written for a specific
amount;
3. Made payable to the
licensee; and
4. Currently
dated.
(6) The
system of internal controls submitted by a gaming licensee in accordance with
205 CMR
138.02 shall require that incompatible
functions are segregated such that no employee is in a position to both commit
an error or commit a fraud and to conceal the error or fraud in the normal
course of the employee's duties.
