Current through Register 1531, September 27, 2024
(1) The system of
internal controls submitted by a gaming licensee in accordance with
205
CMR 138.02 shall include a jobs compendium
detailing job descriptions, chains of command, and lines of authority for all
personnel engaged in the operation of the gaming establishment. The licensee
shall maintain and update the jobs compendium on a regular basis.
(2) A jobs compendium shall include the
following sections, in the order listed:
(a)
An alphabetical table of contents listing the position title and job code for
each job description included in
205
CMR 138.10(1) and the page
number on which the corresponding job description may be found;
(b) A table of organization for each
department and division, including all positions, and illustrating by position
title, direct and indirect lines of authority within the department or
division. Each page of a table of organization shall specify the following:
1. The date of its submission;
2. The date of the previously submitted table
of organization which it supersedes; and
3. A unique title or other identifying
designation for that table of organization.
(c) A description of each employee position
which accurately corresponds to the position title as listed in the table of
organization and in the alphabetical table of contents. Each position
description shall be contained on a separate page, organized by departments or
divisions, and shall include, at a minimum, the following:
1. Position title and corresponding
department;
2. Job duties and
responsibilities;
3. Detailed
descriptions of experiential or educational requirements;
4. Proposed registration or license rank
consistent with
205
CMR 134.01 through
134.03;
5. The date of submission of each employee
position job description and the date of any prior job description it
supersedes; and
6. The date of
submission and page number of each table of organization on which the employee
position title is included.
(3) A proposed amendment to a previously
approved jobs compendium for any job position requiring licensure or
registration, including any amendment to a table of organization, may be
implemented by the gaming licensee without the prior approval of the commission
in accordance with
205
CMR 138.02(3), provided
that:
(a) The amendment is immediately
recorded in the jobs compendium maintained by the licensee on its premises;
and
(b) The amendment is submitted
to the commission by the end of the business day on the date of implementation
including, at a minimum, the following:
1. A
detailed cover letter listing by department each position title to which
modifications have been made, a brief summary of each change, instructions
regarding any changes in page numbers and the date of implementation;
and
2. The proposed changes to the
information required by
205
CMR 138.10(2), including the
corresponding job descriptions and tables of organization, contained on pages
which may be used to substitute for those sections of the jobs compendium
previously approved by the commission.
(4) If a gaming licensee wishes to amend a
job description for any position which has been exempted from the registration
requirements pursuant to
205
CMR 134.03(b), it shall be
required to obtain the approval of the commission in advance of implementing
such change. The request for approval shall contain, at a minimum, the
following:
(a) A detailed cover letter listing
by department the position title to which modifications are to be made, a brief
summary of each change, instructions regarding any changes in page numbers and
the date of implementation; and
(b)
The proposed changes to the information required by
205
CMR 138.10(2), including the
corresponding job description and tables of organization, contained on pages
which may be used to substitute for those sections of the jobs compendium
previously approved by the commission.
(5) Notwithstanding any other requirement of
205 CMR, each gaming licensee shall submit a complete and up-to-date jobs
compendium in accordance with
205
CMR 138.02 to the commission 18 months after
approval of its system of internal controls in accordance with
205
CMR 138.02 and every two years thereafter,
unless otherwise directed by the commission.
(6) Each gaming licensee shall maintain on
its premises a complete, updated copy, which may be maintained electronically,
of its jobs compendium.
(7) No
provision of
205 CMR
138.00 shall be construed so as to limit a gaming
licensee's discretion in utilizing a particular job title for any position in
its jobs compendium.
