Code of Massachusetts Regulations
109 CMR - DEPARTMENT OF YOUTH SERVICES
Title 109 CMR 3.00 - Access to All Records of Youth Detained by or Committed to the Department of Youth Services
Section 3.03 - Definitions

Data Sharing Agreement. An agreement between the Department and another Executive Office of Health and Human Services Agency pursuant to 101 CMR 16.00: Personal Data Use and Permitted Disclosures by and among the Executive Office of Health and Human Services and its Agencies for the purposes of sharing data to assist assessment; service development, coordination, or provision; eligibility for or determinations of benefit amounts; or quality assurance activities.

Keeper of the Records. A person designated by the Department to administer all rules and regulations governing access to Youth Records.

Legal Unit. Those employees who report to the Department's general counsel, including any assistant general counsels, paralegals or administrative support staff.

Memorandum of Understanding or Agreement. A documented agreement between the Department and another agency or entity which may include agreements regarding the sharing of certain Youth Records.

Personal Data. As defined by M.G.L. c. 66A, § 1, information in any form which, because of name, identifying number, mark or description can be readily associated with a particular individual; provided, however, that such information is not contained in a public record, as defined in M.G.L. c. 4, § 7, clause 26 and shall not include intelligence information, evaluative information or criminal offender record information as defined in M.G.L. c. 6, § 167.

Youth. Any person who is or has at any time been referred to, detained by or committed to the Department.

Youth Records. Any information maintained by the Department regarding the referral, detention or commitment of a Youth including, but not limited to, Personal Data as defined in 109 CMR 3.03.