(A)
Monthly Reports. Each treatment center and group
living arrangement shall give the Department a monthly list of currently
participating residents. This list shall include a statement signed by a
responsible facility official attesting to the validity of the list.
(B)
Reporting
Changes. Treatment centers and group living arrangements, when
acting as an authorized representative, shall notify the Department of changes
in the resident household's income or other circumstances. The facility shall
also immediately notify the Department when a resident leaves the
facility.
(C)
Actions
When a Resident Leaves the Facility.
(1) When a resident leaves a treatment center
or a group living arrangement that is acting as the resident's authorized
representative, 106 CMR 365.640(C)(1)(a) through (d) apply:
(a) If a household leaves the facility after
the SNAP benefits are received and transacted, the facility shall provide the
household with its full monthly allotment if no SNAP benefits have been used on
behalf of that household. This applies at any time during the month.
(b) If a household leaves the facility before
it is midway through their cyclical month and SNAP benefits have been spent on
behalf of the household, the facility shall provide the household with 1/2
of its monthly allotment.
(c) If a
household leaves the facility on or after midway through their cyclical month
and any SNAP benefits have been spent on behalf of the household, the facility
shall not provide the household with any additional SNAP benefits for that
monthly allotment.
(d) Once a
household leaves, the facility is no longer allowed to act as that household's
authorized representative.
(2) When a resident or group of residents are
certified on their own behalf, 106 CMR 365.640(C)(2)(a) and (b) apply:
(a) If the residents retain use of their SNAP
benefits, they are entitled to keep the SNAP benefits when they leave the
facility. If a group of residents has applied as a household and retains use of
their SNAP benefits, a pro rata share of the remaining SNAP
benefits shall be provided to any departing member.
(b) If a group of residents has been
certified as a household and has returned their SNAP benefits to the facility
to use, a departing member shall be given a pro rata share of one-half of the
household's monthly allotment if leaving before the
16th of the month.
(3) The facility shall at the end of each
month return to the Department any SNAP benefits not provided to departing
residents.
(4) When a resident
leaves a treatment center or a group living arrangemenit, the facility must
credit the EBT/SNAP account of the departing resident through the POS Terminal
or EBT Manual Voucher System.
(D)
Change Report
Form. The treatment center or group living arrangement shall, if
possible, provide the household with a Change Report Form. The household is to
use the form to report its new address and other circumstances to the
Department after leaving the facility. The facility must advise the household
to return the form to the appropriate office of the Department within ten
days.
