Current through Register Vol. 51, No. 26, December 27, 2024
A. Fee Schedule.
(1) The Service may charge reasonable fees
for services provided under this chapter, as determined from time to time by a
resolution of the Service's Board of Directors. As of April 1, 1996, the fees
to be charged under this chapter are listed in this section.
(2) Copies. The fee for each copy is 25 cents
per page for every page in excess of 25 pages if reproduction can be made by a
photocopying machine within the Service's headquarters. There is no charge for
copying the first 25 total pages. When the public record is not amenable to
photocopying (for example, punch cards, magnetic tapes, large documents, and
microfilm), the fee for reproducing the public record shall be based on the
actual cost of reproduction. If the public records total more than 25 pages,
the Service shall charge the applicant for the actual cost of labor expenses
incurred by the Service for each employee photocopying the public records,
including overhead costs at the Service's standard overhead rate.
(3) Certification of Copies. The Service
shall charge a fee of $5 for each public record certified as a true copy, plus
50 cents per page.
(4) Search,
Review, and Record Preparation Fees. The Service shall charge the applicant for
the actual cost of labor expenses, including overhead costs at the Service's
standard overhead rate, incurred by the Service for searching or preparing
public records for inspection or copying, including staff and attorney review
time. The Service may not charge for any labor expenses for the first 2 hours
of official or employee time needed to respond to a request for public records
or to search or prepare the public records.
(5) Exception to Fee. The Service may not
charge a fee under this regulation if the total amount of the fee due under the
request is $10 or less.
(6)
Returned Check Fee. The Service may charge a fee of not less than $25 for a
dishonored check returned to the Service.
B. Notwithstanding §A of this
regulation, if the fees for copies, printouts, photographs, or certified copies
of a public record are specifically prescribed by law other than the Public
Information Act or this regulation, the specific fee contained in the law shall
determine the amount charged for that record.
C. If the custodian is unable to copy a
public record within the Service, the custodian shall make arrangements for the
reproduction of the public record at public or private facilities outside the
Service. The custodian shall either collect from the applicant a fee which is
sufficient to pay the actual cost of reproduction or direct the applicant to
pay the cost of reproduction directly to the facility making the
copy.
D. Before searching,
assembling, and copying a public record, the custodian shall estimate the cost
of copying and obtain the agreement of the applicant that the cost for search,
preparation, review, and assembly shall be paid. The custodian may demand
prepayment of an estimated fee before copying a public record. If the custodian
requires prepayment, then the time limitations in this chapter may not begin
until the applicant makes full payment.
E. If the applicant requests that copies be
mailed or delivered to the applicant, the Director may charge the applicant for
the cost of postage or delivery to the applicant.
