Code of Maryland Regulations
Title 14 - INDEPENDENT AGENCIES
Subtitle 18 - STATE ARCHIVES
Chapter 14.18.03 - Local Archives
Section 14.18.03.07 - Preservation and Security of Records

Universal Citation: MD Code Reg 14.18.03.07

Current through Register Vol. 51, No. 19, September 20, 2024

A. Records in the form of loose papers shall be stored in acid-neutral folders and acid-neutral boxes.

B. Records shall be handled so as to prevent physical damage to them.

C. Temperature in the records storage area shall be maintained at 65°F, plus or minus 5°F, at all times.

D. Relative humidity in the record storage area shall be maintained at 55 percent, plus or minus 5 percent, at all times.

E. The records storage area shall have the following fire detection and fire extinguishing devices:

(1) Smoke detector;

(2) Heat detector;

(3) Manual fire extinguishers; and

(4) Sprinklers or halon system as approved by the State Fire Marshal for use in an archival facility.

F. To protect against theft, vandalism, and physical misuse of records, a local archives shall have a 24-hour security system and adequate research room security, including researcher identification and supervision of researchers by an archivist when records are being used.

Disclaimer: These regulations may not be the most recent version. Maryland may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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