Current through Register Vol. 51, No. 6, March 22, 2024
A. The purpose of the Five-Year Capital Improvements Program and Annual Capital Budget Request process is to identify the capital improvement needs by project and by year for the 5-year period, to develop a Statewide plan of action for college capital improvements, and to establish priorities for the implementation of the plan.
B. A college shall submit, by July 1 of each year, a 5-year capital improvements program. The first year of the program shall constitute the college's annual capital budget request.
C. Projects identified in the program shall be consistent with the approved facilities master plan and should consider the Maryland Department of Planning Growth and Conservation map. The program shall be updated annually to reflect actual capital appropriations and any changes affecting project priorities within the program, as well as to add an additional year.
D. Each year, the Commission shall establish a set of priority categories to guide colleges in the development of the 5-year capital improvements program and the annual capital budget request. The Commission shall assess requested projects using these priority categories.
E. Components of the 5-year capital improvements program of a college shall include:
(1) Updated space guideline calculation tables;
(2) A 5-year summary of projects;
(3) Projects included in the annual budget request;
(4) Projects planned for the subsequent 4 years; and
(5) A brief description and justification of each project.
F. Review Process for Five-year Capital Improvements Program.
(1) A facility program statement is required for each project to be considered for funding in the capital budget. The program statement consists of Part I/project justification and Part II/technical specifications. The college shall submit the Part I and Part II to the Commission, the Department of Budget and Management, the Department of General Services, and the Department of Planning no later than May 1 of the year that the college is requesting funding.
(2) The Commission review of the Part I/project justification shall focus on:
(a) Project consistency with college facilities master plans;
(b) Project justification with regard to the goals of the Statewide Plan, consistency with the college's role and mission, the programmatic needs of the college, the overall space needs of the college, and the adequacy and physical condition of existing facilities;
(c) Consideration of the Maryland Department of Planning Growth and Conservation map; and
(d) Prioritization of the project within the Commission's Statewide Five-Year Capital Improvements Program.
(3) The Part II/technical specifications shall be submitted by May 1 of the year in which the design funds are requested. The Part II/technical specifications review shall be conducted by the Department of Budget and Management, the Department of General Services, and the Maryland Department of Planning.
(4) If the timing of the project is such that design funds are being requested in the same year in which the project will first appear in the 5-year capital improvement program, then the Part I/project justification and the Part II/technical specifications shall be submitted simultaneously on May 1 of the year in which the request for design funds is submitted.
(5) As indicated in §B of this regulation, the first year of the 5-year capital improvements program constitutes a college's annual capital budget request. The Commission shall rank all projects, compile a system-wide request, and recommend an integrated annual capital budget to the Governor and the Legislature.
