Code of Maryland Regulations
Title 13A - STATE BOARD OF EDUCATION
Subtitle 18 - LARGE FAMILY CHILD CARE HOMES
Chapter 13A.18.03 - Management and Administration
Section 13A.18.03.05 - Staff Records

Universal Citation: MD Code Reg 13A.18.03.05

Current through Register Vol. 51, No. 19, September 20, 2024

The provider shall:

A. Maintain and, upon request by the office, submit a current and complete list of personnel, on a form supplied or approved by the office, that includes each individual, whether paid or unpaid, who works at the child care home on a routine basis;

B. For review by the office and by parents who have enrolled their children or are considering enrolling their children, post in a conspicuous location a current and complete staffing pattern, on a form supplied or approved by the office, that specifies:

(1) The number and ages of children enrolled;

(2) The staff/child ratio in relation to the daily schedule; and

(3) By staff member name, all child care assignments;

C. During an individual's employment at the child care home and for 2 years after the date of the individual's last employment there, maintain a record for each individual that includes:

(1) The individual's:
(a) Training, if required under this chapter;

(b) Experience, if required under this chapter; and

(c) Function or position;

(2) Verification that the staff member's age complies with the minimum required for the position held;

(3) Employment medical evaluation;

(4) Criminal background check, except that the provider shall destroy the record of those results immediately after the last day of the individual's employment; and

(5) Date on which the staff member received the written information required by COMAR 13A.18.06.02D;

D. Maintain documentation required for:

(1) Substitutes, pursuant to COMAR 13A.18.06.08B; and

(2) The adult available for emergencies, pursuant to COMAR 13A.18.08.02D;

E. Maintain a calendar or other written record of the:

(1) Days on which a substitute provides care; and

(2) Staff member in whose place the substitute worked; and

F. If using volunteers in the child care program, maintain a record for each volunteer that includes:

(1) The date on which the volunteer received the child health and safety orientation required by COMAR 13A.18.06.02;

(2) A brief statement of the volunteer's duties; and

(3) A medical evaluation of the volunteer that was completed within 12 months before the start of the volunteer's duties.

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