Code of Maryland Regulations
Title 12 - DEPARTMENT OF PUBLIC SAFETY AND CORRECTIONAL SERVICES
Subtitle 14 - COMMISSION ON CORRECTIONAL STANDARDS
Chapter 12.14.04 - Minimum Standards for Adult Correctional Institutions
Section 12.14.04.08 - Standards-Administrative Record Keeping

Universal Citation: MD Code Reg 12.14.04.08

Current through Register Vol. 51, No. 19, September 20, 2024

The managing official shall have a written policy and procedure:

A. Ensuring the confidentiality and methods of access to a case record by an inmate, a person in interest, and an individual or agency making a formal request, which includes provisions for:

(1) Identification of individuals authorized to approve access,

(2) Specific designation of materials subject to disclosure and restriction in accordance with applicable statutes and regulations,

(3) A release of information consent form,

(4) A record of access decisions, and

(5) An appeal process for those individuals who are denied access;

B. Which provides for the accurate computation and recording of good conduct, industrial, and special projects credit in accordance with applicable statutes and regulations;

C. Governing the management of inmate funds, which includes provisions for:

(1) Confiscation and receipting of monies upon admission, unless retention is otherwise authorized,

(2) Establishment of an inmate account,

(3) A record of financial transactions, including transfer to other facilities, and

(4) Recorded return of funds upon release;

D. Providing for the recorded annual review of policies, procedures, post orders, inmate orientation materials, operating manuals, and other official publications to determine current application and utility;

E. Requiring a complete case record for each inmate, which includes provisions for:

(1) Secure storage outside inmate living and activity areas,

(2) Specification of file content and order,

(3) A date and signature on all documents and entries,

(4) Establishment of a records retention schedule with documentation of disposition; and

(5) Transfer of pertinent records to other correctional facilities;

F. To ensure compliance with Correctional Training Commission employee background checks; and

G. To ensure compliance with Correctional Training Commission training requirements.

Disclaimer: These regulations may not be the most recent version. Maryland may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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