Code of Maryland Regulations
Title 10 - MARYLAND DEPARTMENT OF HEALTH
Part 3
Subtitle 16 - HOUSING
Chapter 10.16.07 - Health and Medication Requirements for Youth Camps
Section 10.16.07.10 - Electronic Records

Universal Citation: MD Code Reg 10.16.07.10

Current through Register Vol. 51, No. 19, September 20, 2024

A. All of the following records may be kept electronically:

(1) A health log;

(2) A camper health record;

(3) A staff or volunteer health record;

(4) A Medication Administration Authorization Form;

(5) A Medication Administration Form;

(6) A Medication Final Disposition Form; or

(7) When an operator uses standing orders for medication administration, a parent or guardian consent form.

B. The camp operator shall ensure that an electronic record under §A of this regulation is:

(1) Capturing the same required information as the paper record being replaced;

(2) Password protected;

(3) Accessed only by authorized staff members;

(4) Permanent and will not be deleted;

(5) Capable of tracking staff member use of the system and producing an auditable record;

(6) Maintained in a confidential manner;

(7) Available at all times for review by the Department upon request; and

(8) Retained for a period of 3 years.

C. If the electronic record under §A of this regulation is unavailable for any reason, the camp operator shall:

(1) Provide a paper health log that meets the requirements of Regulation .05 of this chapter;

(2) Record all injuries, illnesses, medication errors, and reportable diseases and conditions as defined in COMAR 10.06.01 in the paper health log until access to the electronic record is restored;

(3) Transcribe all information recorded in the paper health log into the electronic record once access to the electronic record is restored;

(4) Annotate the paper health log to indicate that transcription has occurred;

(5) Retain the paper health log according to the time frame specified in Regulation . 05 of this chapter; and

(6) Provide an alternative means to access the electronic record.

Disclaimer: These regulations may not be the most recent version. Maryland may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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