Code of Maryland Regulations
Title 10 - MARYLAND DEPARTMENT OF HEALTH
Part 3
Subtitle 14 - CANCER CONTROL
Chapter 10.14.05 - Maryland Cancer Fund
Section 10.14.05.16 - Payments, Terms and Conditions of Grant Awards, and Terminations
Universal Citation: MD Code Reg 10.14.05.16
Current through Register Vol. 51, No. 19, September 20, 2024
A. Payments Under the Grant.
(1) The Department may not make
more than monthly payments during the grant period to a person awarded a grant
under this chapter.
(2) Before the
first payment under the grant, at the request of the person awarded the grant
under this chapter, the Department may approve an advanced payment for the
grant based on financial need, if a request for advanced payment was specified
in the grant application.
(3) If a
financial or progress report required in §B or C of this regulation is
overdue, the Department may withhold payment until the report is
submitted.
B. Financial Reports and Records.
(1) A person awarded a
grant shall:
(a) Establish a separate account
to track expenditures under the grant;
(b) Maintain accurate records, including
documentation of each transaction pertaining to the grant; and
(c) Submit to the Department monthly invoices
for payment and an annual financial expenditure report containing the signature
of the financial officer of the entity affiliated with the grant
award.
(2) The
Department may audit the accounts referenced in §B(1) of this regulation
at any time.
(3) A person awarded a
grant under this chapter shall submit to the Department within 90 days after
the date the grant period ends:
(a) A final
financial expenditure report; and
(b) A refund of any unexpended
funds.
(4) A person
awarded a grant under this chapter shall retain all records pertaining to a
grant award for 3 years from the date the final financial expenditure report is
submitted under §B(3) of this regulation.
(5) In the case of an audit or litigation,
the Department may extend the time period under §B(3) or (4) of this
regulation until the completion of the audit or litigation.
C. Progress Reports.
(1) A grantee shall submit to the CCPC three
copies of:
(a) An interim report describing
the progress of the grant:
(i) 6 months after
the date of award of the grant; and
(ii) Every 6 months until the end of the
grant; and
(b) A
comprehensive final report, not later than 60 days after the date the grant
period ends, that provides a summary of all of the activity conducted under the
grant.
(2) A grantee
receiving a cancer research grant shall include the following information in
the comprehensive final report:
(a)
Hypothesis;
(b) Methods;
(c) Results;
(d) Discussion of results and limitations of
the research; and
(e)
Conclusion.
(3) A
grantee receiving a cancer primary prevention or secondary prevention grant
shall include the following information in the comprehensive final report:
(a) Number of individuals served, by:
(i) Type of service;
(ii) Age;
(iii) Race; and
(iv) Gender;
(b) Number of individuals with abnormal
screening results, by type of cancer;
(c) Number of cancers diagnosed;
and
(d) Other outcome
measures.
(4) A grantee
receiving a cancer treatment grant shall include the following information in
the comprehensive final report for each individual receiving funds for cancer
treatment:
(a) Type of cancer;
(b) Stage of cancer at diagnosis;
(c) Age;
(d) Race;
(e) Gender;
(f) County; and
(g) Amount of funds expended.
(5) The Department shall keep
research results confidential as required by Health-General Article,
§§4-101 -4-103, Annotated Code of Maryland.
D. Publications.
(1) A person who publishes results from
activities supported by a grant approved by the Secretary under this chapter
shall include in the publication the following acknowledgement: "Supported in
part with funds from the Maryland Cancer Fund of the Maryland Department of
Health and Mental Hygiene."
(2) A
person awarded a grant under this chapter shall provide the Department with
three copies of any published article pertaining to the activities conducted
under the grant.
E. Ownership of Equipment. A person awarded a grant under this chapter:
(1) Shall ensure that equipment purchased
under a grant under this chapter is used for the sole purpose of the
grant;
(2) Shall keep an inventory
of all equipment purchased; and
(3)
May not transfer the equipment to another entity without the written permission
of the Department.
F. Termination.
(1) The Secretary may terminate
a grant:
(a) If a grantee fails to comply
with:
(i) The requirements of this chapter;
or
(ii) State, federal, and
municipal laws applicable to the performance of research under the
grant;
(b) If a grantee
fails to carry out the purposes for which the grant was awarded;
(c) In compliance with a court order;
or
(d) At the request of the
grantee.
(2) The
Department and the State are not responsible for any expenses incurred by a
grantee after cancellation of a grant.
(3) The grantee shall return all unexpended
funds to the Department within 60 days of termination of a grant.
G. Compliance with Existing Laws. A person awarded a grant under this chapter shall ensure that an activity conducted in the performance of the grant is in compliance with all State, federal, and local laws.
H. Liability.
(1) A person awarded a grant under
this chapter is solely responsible for the person's actions pertaining to
research conducted under a grant award.
(2) The State and the Department are not
liable for any claims, losses, liabilities, expenses, or damages arising from
research conducted under a grant awarded under this chapter.
I. Grant Agreements. A person awarded a grant under this chapter shall enter into a grant agreement with the Department.
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