Current through 2024-38, September 18, 2024
A.
Administrative Costs.
Expenditures for Administration shall be governed by
10 C.F.R. §
440.18(e), as may be amended
from time to time. Surplus administrative funds will be reprogrammed in to
direct WAP services in the next fiscal year as allowed by DOE.
Allowable administrative costs are categorized in 2 C.F.R.
Part 200. Allowable costs include, without limitation:
1. All direct costs of Administration
including but not limited to salaries, fringe benefits, travel and telephone
costs, office equipment and supplies which are exclusively used in the
Administration of WAP;
2. Any other
direct administrative costs which have been allocated as WAP's share of total
agency Administration under a current cost allocation plan; and
3. The share of subgrant funds authorized by
Maine Housing which corresponds to the current indirect cost rate for
apportioning indirect administrative costs out of the Subgrantee's cost pool.
In the case of Subgrantee cost allocation plans and indirect
cost rates, Maine Housing reserves the right to review pertinent documentation
for such plans or rates before authorizing the expenditure of subgrant funds on
this basis.
B.
Responsibilities of Maine Housing. Maine Housing's
responsibilities under this rule shall include, but shall not be limited to,
the following:
1. Select proposed Subgrantees
to receive WAP subgrants;
2. Ensure
effective coordination of WAP with HEAP, CHIP and ECIP operated by Maine
Housing, other human services programs, and other weatherization and
conservation efforts;
3. Employ
sufficient professional staff to monitor compliance and provide appropriate
training and technical assistance to Subgrantees and to perform regular
periodic Subgrantee monitoring;
4.
Train and maintain adequate staff to administer WAP;
5. Establish requirements regarding the
expenditure of funds allocated to Subgrantees and define the Subgrantee
Catchment Area; and
6. Select
Subgrantees in a manner consistent with the requirements of
10
C.F.R. §
440.15, as may be amended from
time to time. Nothing in this rule shall prevent Maine Housing from selecting
Subgrantees by a request for proposals or by another form of competitive
bidding.
C.
Allocation of WAP Funds. WAP funds shall be allocated to
Subgrantees in the manner provided for in this paragraph.
1. Maine Housing shall identify criteria
indicating the need for WAP services in each Catchment Area. These criteria may
include the number of applicants on a current waiting list for WAP services,
number of Elderly or persons with disabilities in the Catchment Area, per
capita income, percentage of income-assisted households, percentage of
households in subsidized housing, heating degree days, population density and
the number of HEAP assisted households.
2. Maine Housing reserves the right to real
locate funds from one Subgrantee to another in the event of an Emergency,
Extenuating Circumstances, special needs, program failure or completion in any
Catchment Area, or for demonstration and pilot projects.
D.
Subgrant Suspension and
Termination. Maine Housing may temporarily suspend or terminate a
subgrant with any Subgrantee at any time for cause pursuant to the procedures
set forth below. Maine Housing may take immediate steps to suspend a subgrant
with a Subgrantee in the event of Subgrantee's failure to comply substantially
with the provisions of the Weatherization Act.
1. Any suspension or termination must be
preceded by a notice to the Subgrantee stating the grounds for suspension or
termination and requiring the Subgrantee to show cause why the subgrant should
not be terminated.
2. The
Subgrantee shall have the opportunity to show cause why the subgrant should not
be terminated by requesting, within 14 calendar days of receipt of the notice,
an informal conference to be held within 14 calendar days of receipt of
request.
3. The informal conference
will be conducted by a person other than the one who made or approved the
decision under review or a subordinate of this person. Maine Housing will
review the file, conduct necessary research, and give the Subgrantee an
opportunity to present written or oral objections to the decision under review.
In rendering a decision Maine Housing will evaluate the details surrounding the
deficiency or failure to comply with the rule, Weatherization Act, State Plan,
or subgrant agreement and objections presented by the Subgrantee. Maine Housing
will communicate the results of the review to the Subgrantee.
4. Action against a Subgrantee for failure to
comply with the provisions of the Weatherization Act or this rule shall
disqualify the Subgrantee from participating in the program until the
Subgrantee again complies with the Weatherization Act, the State Plan, this
rule, and the subgrant agreement.
