Code of Maine Rules
94 - INDEPENDENT AGENCIES
457 - FINANCE AUTHORITY OF MAINE (FAME)
Chapter 2 - RULES FOR THE AWARD OF CONTRACTS FOR SERVICES FOR THE HIGHER EDUCATION LOAN PURCHASE PROGRAM
Section 457-2-3 - AWARD

Universal Citation: 94 ME Code Rules ยง 457-2-3

Current through 2024-38, September 18, 2024

A. The chief executive officer is responsible for reviewing all RFPs based on the criteria established within the original Request for Proposal document. The chief executive officer shall document scoring, substantive information that supports the scoring, and make the award decision, which shall be subject to approval by Authority members at a general meeting.

1 Interviews/Presentations: Interviews and/or presentations may be considered within the review for information and scoring, if that provision was included within the original RFP documentation.

2 Pricing/Negotiations: Pricing changes or negotiations may be used to clarify a proposal, or to allow comparability among the proposals. Negotiations after notice of award are allowed and if agreement cannot be reached, the proposal may be rejected and the award made to the next best-value respondent who was in compliance with all terms, conditions, and requirements.

3 Award: The award must be made to the best-value respondent, taking into consideration the type of services to be provided, their conformity with the specifications, the purposes for which they are required, and the best interests of the authority.

4 Proposed Award Decision Notification: The Authority must notify all bidders responding to an RFP of the award decision in writing, postmarked or delivered a minimum of fourteen (14) calendar days prior to contract effective date. This notice must include a statement that the award is conditional pending approval by the Authority at a meeting of its members.

B. After approval by the members, an authorized signatory shall affix an original signature to the contract, in duplicate, keeping one of the originals and mailing the second to the vendor who has been awarded the contract.

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